3+ Sample Employee Swot Analysis Template – PDF, DOC

A business is nothing without its employees. These are the people that do all of the different tasks which are required for a business to operate. If you’re a person in charge of managing employees, then you need to know everything about them.

What that means is that you want to know everything from how well they’re performing or how if there are problems which they’re having a hard time in dealing with. The only way for you to be able to acquire that information is if you’re able to conduct an employee SWOT analysis and this article is going to teach you how to make one that’s effective.

Sample Employee SWOT Analysis

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Employee Performance SWOT Analysis

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Why Do an Employee SWOT Analysis?

Again, employees are the reason why a business is able to function the way it’s supposed to. So you’ll want to learn everything about them to ensure that they’re able to do their jobs well. There are a ton of different benefits that you can gain from the simple act of conducting a SWOT analysis on your employees.

Here are a few examples:

  • It can remind them about the importance of their job – There are times where you’ll need to do this to make sure that employees actually do what it is that’s required out of them. And by conducting a SWOT analysis, you’ll help remind them why they need to do what it is that they’re doing.
  • It can motivate them – One of the greatest benefits of doing a SWOT analysis is that you can motivate employees by telling them about their strengths. By letting them know about the good job that they’re doing, they’ll be more inclined to perform in a way that continues to meet or go beyond expectations.
  • It can help them out with their problems – It’s to be expected that not all employees will be ones that are only full of strenghts. You will have those that encounter problems which could explain their lack of quality in their performance. So by knowing what issues they’re facing, you can help them come up with ways which will allow them to deal with their problems.
  • It can make sure that they meet expectations  – By letting them know as to what they have to do or what they should accomplish in order to become good employees, you’re showing them what expectations they have to meet. By letting them know what those are, you’re inclining them to work harder to ensure that your business is moving towards the path of success.

There are many other benefits that you can gain if you can conduct an effective SWOT analysis. You can take a look at our other samples of SWOT analysis if you would like to learn more about them.

How to Make an Employee SWOT Analysis

You’ll want to learn as much as you can about your business’s employees so that you can find out ways to help them with their duties and responsibilities. Remember that the more you’re able to learn about them, the more you can come up with ways in which you can help them develop into the employees that the business needs.

With that being said, here are the steps that will allow you to conduct an effective employee SWOT analysis:

Take Note of the Strengths of Your Employees

When conducting a SWOT analysis, the first step to take is to understand the strengths that can be found in every single one of your employees. The reason as to why you want to do this is because you want to learn what they are in order to take advantage of them. By knowing what these strengths, are you can use them to come up with strategies that will propel your business further towards success. Also, knowing what they are will also help you make sure that you come up with methods that will allow your employees to maintain them.

Remember that not all employees will have the same strengths, all of them have their own. Which is why you’ll want to do a SWOT analysis on the different departments of your business to ensure that you can fully assess each employee.

So let’s say that you’re analyzing the strengths of your customer service department. What is it that they’re doing well to the point where it benefits the business. Realize what this is and and take note of it. If there’s more than one strength then make a list to make sure that you remember what they are.

You will be using these strengths in the future for different strategies or tactics so you’ll want to keep the list handy for when you  need it. You’ll never know what kind of strength you’ll need until an opportunity arrives that needs them.

Simple Employee SWOT Analysis

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Example of Employee SWOT Analysis

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Know Their Weakness

If your employees have their strengths, then they’re bound to have their weaknesses. You want to pick up on these weaknesses as soon as possible so that you can figure out the means in which you and your employees will have to deal with them. You do not want any of them to linger to the point where it manages to threaten your entire business.

Weaknesses are defined as anything that could cause potential harm to the business that you’re running. It’s clear that your employees are bound to have some so you want to do a full assessment of their performance. So what it is that they’re having problems with? There are many different factors that could affect how they behave or how the perform, so it’s your responsibility to look into that.

So let’s say that majority of your employees have a weakness of being constantly late to work. How are you going to fix that? Well, one way to solve that problem is to remind them of the time they must arrive for their shifts and state that there are consequences for those who are constantly late for work.

There are so many different weaknesses and each of them will have their own unique solutions. If you want to find out what they are and how to solve them, then the easiest thing that you can do is to thoroughly assess your employees. Go with methods such as testing their skills or even questioning them about the problems that they’re facing. The more information you acquire, the easier it will be for you.

Find the Opportunities You can Work With

There are always going to opportunities that will allow you to further increase the quality of the performance of your employees. What you’re going to have to do is to figure out what these opportunities are and assess whether or not they’re ones that you should take.

So think about what opportunities your employees can actually benefit from. For example, there’s a training program being held that can provide your employees with the information they need which will allow them to do their jobs better. Its’ opportunities like that which you’ll have to take advantage of.

Then there are those where you’ll have to weight as their benefits might not be enough to cover the expense. For example, there’s new technology that can help your employees perform better, but they’re prices are a bit too expensive. So you’ll need to ask yourself if your employees really need it. If you can see that their performance is fine without and if the cost is too much, then you don’t have to take it.

Remember that it’s all about making a good investment and not about making expenses that you don’t need.

Deal With the Threats that Surround Your Employees

Your employees are going to have to deal with risks as they’re doing their jobs. So it’s your job to make sure that these threats don’t do anything to harm your employees.

These threats are one’s that can either prevent your employees from growing, or ones that can inflict actual physical harm to them. No matter which, you’ll have to come up with ways that will allow both you and your employees to deal with them.

An example of a threat that can prevent your employees from growing and can hurt them at the same time would be their work environment. If they’re working in an area that has a ton of safety hazards, then they won’t be able to work to their full potential as they’ll be too busy in dealing with these problems. Make sure that you’re able to notice these threats soon so that your employees won’t have to deal with them for too long.

In the event that you would like to learn how to conduct other types of swot analysis, then all you have to do is go through our site. It contains many different articles that should be able to provide you with all the help you need. Just be sure that you go through them thoroughly so that you can make the most use out the information they contain.

 

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