Employment Letter Templates

Download Ready-Made Employment Letter Templates for Every Purpose with’s Free Employment Letter Templates. Get Blank, Simple, or Content-Ready Customizable and Printable Employment Letter Format Samples for Employment Verification, Proof, Visa, Confirmation, Offer, Application, or Contract. Choose the Ones You Need and Edit the Content According to Your Specifications and Download Freely.See more

Writing an employment letter may be easy-peasy for some. But for someone as busy as you, it can be a bit of a handful, especially if you have to write different types of employment letters. Good thing we have a compilation of professionally written ready-made Employment Letter Templates. Scan this wide array of employment letters and download the file in MS Word, Apple Pages, or Google Doc format. All files are easy to download on your PC, tablet, smartphone, and other devices that are compatible with the above file formats. Now, you don’t need to start from scratch. Grab any of these printable templates and write a formal and professional employment letter!

How to Write An Employment Letter?

An employment letter is a document that contains information about a job offer, job application, employment verification, letter for termination, and other employment-related information. 

The unemployment rate in the USA jumped to 4.4% in 2020 due to the pandemic caused by the novel coronavirus. This is according to Trading Economics. Many businesses have crumbled because of the global recession. Most businesses are reducing their workforce to reduce further financial loss. If you’re not self-employed, you’d be writing letters to your employees about their employment status in the following days.

Keep reading this article so you’ll know how to write a simple yet professional-looking employment letter. 

1. Utilize a Letter Template

When you’ve run out of ideas, ready-made letter templates are your best options. You can find a sample verification letter, confirmation letter, proof of employment letter, termination letter, and others on the web.

2. Address the Recipient Properly.

It will create a different impression to the reader if you misspelled the name of the addressee in your simple letter. Ensure that you respectfully address the reader.

3. Emphasize the Reasons for Sending a Letter

Make your message short and clear so that the reader can easily understand it. Just like writing a letter about your mortgage loan from a bank, the reader must know what to expect regarding his/her employment status.

4. Write Clearly

Misunderstanding is common in written communication. Throughout your employment offer letter, use words that are simple and easily understandable. Also, be sure to specify details such as the name of the employee, the job title, status regarding his/her employment, etc. 

5. Proofread 

Before printing your employment letter, it is best to check your grammar and spelling and other errors. Also, check to see if there is any information that you may have forgotten to include. Once you've done that, save your document into the file format that you want such as Word, PDF, and others.


  • What is an employment verification letter?

      An employment verification letter is a document that comes from an employer of a person to verify a person’s job status and other job employment. It is most commonly requested by banks or lending companies before accepting one’s loan application.

  • What does it mean to verify employment?

      To verify employment means to check the validity of the previous working history of an employee. This process ensures that the employee provided correct and verified information that matches what he/she previously provided.

  • What is the difference between an employment letter and employment contract?

      An employment letter is a document that contains information regarding a job offer, job promotion, or any employment-related information. Whereas an employment contract is a legally binding document that contains the rights and responsibilities of the employer and employee. 

  • What can be disclosed in employment verification?

      While there is an absence of federal laws that restrict the disclosure of employment information, some states have provided laws on the information that an employer can only disclose such as job performance and employee conduct.

  • How should an employment verification letter look like?

      To assure the legitimacy of your employment verification letter, it should be formatted with your company logo and official letterhead or stationery.