How to Write An Employment Letter?

An employment letter is a document that contains information about a job offer, job application, employment verification, letter for termination, and other employment-related information.

The unemployment rate in the USA jumped to 4.4% in 2020 due to the pandemic caused by the novel coronavirus. This is according to Trading Economics. Many businesses have crumbled because of the global recession. Most businesses are reducing their workforce to reduce further financial loss. If you’re not self-employed, you’d be writing letters to your employees about their employment status in the following days.

Keep reading this article so you’ll know how to write a simple yet professional-looking employment letter.

1. Utilize a Letter Template

When you’ve run out of ideas, ready-made letter templates are your best options. You can find a sample verification letter, confirmation letter, proof of employment letter, termination letter, and others on the web.

2. Address the Recipient Properly.

It will create a different impression to the reader if you misspelled the name of the addressee in your simple letter. Ensure that you respectfully address the reader.

3. Emphasize the Reasons for Sending a Letter

Make your message short and clear so that the reader can easily understand it. Just like writing a letter about your mortgage loan from a bank, the reader must know what to expect regarding his/her employment status.

4. Write Clearly

Misunderstanding is common in written communication. Throughout your employment offer letter, use words that are simple and easily understandable. Also, be sure to specify details such as the name of the employee, the job title, status regarding his/her employment, etc.

5. Proofread

Before printing your employment letter, it is best to check your grammar and spelling and other errors. Also, check to see if there is any information that you may have forgotten to include. Once you've done that, save your document into the file format that you want such as Word, PDF, and others.

General FAQs

  • What is an employment verification letter?

  • What does it mean to verify employment?

  • What is the difference between an employment letter and employment contract?

  • What can be disclosed in employment verification?

  • How should an employment verification letter look like?

Read More