A letter is the best way to announce an event in the company, and there is no exception, even for employee transferrals. Notify all the workers of such an occurrence with our Employee Transfer Letter Templates! Each of our templates has original content and is 100% customizable. It's also printable and ready for instant download. It's available in Microsoft Word, Apple Pages, Google Docs and Outlook formats. You don't need to exert a lot of effort into coming up with content for communications. Save your time and work with ease by downloading our templates now!

What Is an Employee Transfer Letter?

An employee transfer letter is a letter that contains details of an employee's intercompany transfer (department to another department) or to another branch. Managers can also write this letter in a memo format.

How to Write an Employee Transfer Letter

The website, Balance Careers, made mention that workers aged 25 to 34 years old stay at a company for an average of 3 years. In those years, an employee gets transferred to another department or office by the employer. If you are a business owner and you feel the need to move an employee, you need to write a transfer letter. Read our tips below in writing one effectively.

1. Communicate with the Employee

Before you write the letter, you have to talk with the employee first. Ask him if he's okay with the transfer. Remember that you might need to negotiate with the employee since transferring to another department or location is easier said than done.

2. Determine the Date

In writing the letter, make sure to state the employee's full name and the date of transfer. Make it known that the transference is effective when the specified date comes.

3. State Reason for Transfer

The request for transfer always has reasons. Whatever it is, the reason may be, you must state the reason for transferral. The other employees should also be aware as they might think their co-worker has gone for absences without leave.

4. Mention All Perks and Benefits

For smoother transferral agreements, adding in perks and benefits to the move can make employees more enthusiastic about the change. That is why the employee should get a good deal in return if he or she has added responsibilities or task changes. Be specific in mentioning all the benefits the employee is entitled to. It may include a salary increase or flexible hours.

5. Be Brief and Concise

You can never go wrong with writing concisely. Aside from following the right format in writing a letter, you must also keep the document short and polite.

General FAQs

  • Can an employee ask for a transfer from the employer?

  • What are the reasons for employee transfer?

  • Can you get a recommendation for a transfer?

  • Is an application needed for an employee transfer?

  • What are the types of employee transfer?

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