What Is an Employee Transfer Letter?
An employee transfer letter is a letter that contains details of an employee's intercompany transfer (department to another department) or to another branch. Managers can also write this letter in a memo format.
How to Write an Employee Transfer Letter
The website, Balance Careers, made mention that workers aged 25 to 34 years old stay at a company for an average of 3 years. In those years, an employee gets transferred to another department or office by the employer. If you are a business owner and you feel the need to move an employee, you need to write a transfer letter. Read our tips below in writing one effectively.
1. Communicate with the Employee
Before you write the letter, you have to talk with the employee first. Ask him if he's okay with the transfer. Remember that you might need to negotiate with the employee since transferring to another department or location is easier said than done.
2. Determine the Date
In writing the letter, make sure to state the employee's full name and the date of transfer. Make it known that the transference is effective when the specified date comes.
3. State Reason for Transfer
The request for transfer always has reasons. Whatever it is, the reason may be, you must state the reason for transferral. The other employees should also be aware as they might think their co-worker has gone for absences without leave.
4. Mention All Perks and Benefits
For smoother transferral agreements, adding in perks and benefits to the move can make employees more enthusiastic about the change. That is why the employee should get a good deal in return if he or she has added responsibilities or task changes. Be specific in mentioning all the benefits the employee is entitled to. It may include a salary increase or flexible hours.
5. Be Brief and Concise
You can never go wrong with writing concisely. Aside from following the right format in writing a letter, you must also keep the document short and polite.
Can an employee ask for a transfer from the employer?
Yes, the employee can ask for a transfer from his employer given that he has the following:
1. High level of skills in the assigned task
2. No record of conflict with other employees
3. Staying in the company for a long time
What are the reasons for employee transfer?
The main reason for an employee transfer is there are tasks that only experienced employees in the company can do. It might be a higher position. Employees are also transferred if the company decides to open another branch in a different location. This transfer is usually accompanied with a lot of perks such as free housing and increased allowance. Shortage of employees in one department, health issues, conflict with co-workers, and work monotony are also good reasons for employee transfer.
Can you get a recommendation for a transfer?
Most of the time, you won't get a recommendation for a job transfer. You may state your intent to apply but it's the decision of the employer.
Is an application needed for an employee transfer?
Some companies require application documents if an employee is interested in a transfer. Other companies just notify their employees of the transfer.
What are the types of employee transfer?
The website, Business Jargons, said that there are five (5) types of employee transfer:
1. Production Transfer
2. Replacement Transfer
3. Shift Transfer
4. Versatility Transfer
5. Remedial Transfer