What are Some of the Employment Documents Usually Needed?

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1.Employment Statements:

All employees should be given a written employment statement - it can be quite short or very detailed. What works for you depends on the nature of your business, the number of staff you employ and the frequency with which staff join and leave you.

2. Mandatory Employee Information:

You must give all employees with at least one month’s service a written statement of certain employment terms, within two months of starting work. These terms are usually included in a written employment contract. The written statement should say whether or not the staff handbook and rules are contractually binding and part of the employee's employment contract. Sometimes, some of the rules are stated to be contractually binding while some are not, therefore, it is important that you have a written statement to refer back to.

3. Employment Contract:

An employment contract is an agreement between an employer and an employee setting out rights and duties. All employees are deemed to have an employment contract with their employer, even if there is no document and the parties are not clear about the terms of that contract. You are strongly encouraged to have a written employment contract to make everything clear and avoid disputes. In Scotland, an employment contract can be formed at an earlier stage than in England and Wales, as it comes into effect when an agreement on the fundamental terms of the contract has been reached. Further, there is no requirement for consideration to be provided.

Before you proceed to any formal business transactions, it is best to have a professionally written agreement that will help ensure your legal rights and set the terms and conditions relevant to the transaction. This helps you avoid legal repercussions and maintain a professional relationship with the other party. To help make sure you use a comprehensive agreement, we offer our high-quality and 100% customizable agreement templates. These ready-made templates help ensure you don't miss any important stipulations in your agreement; we have prepared a clear and extensive outline to serve as your guide. Download our printable Agreement Templates for free now!

4. Offer Letter:

Some employers also use an offer letter to precede or complement the employment contract or deal with employment pre-conditions, but this is not essential.

5. Written Employment Policies:

It is recommended but not mandatory for employers to have some written employment policies. Policies can reduce legal risk and help everyone know how to deal with workplace issues.Certain written information which must be given to employees and is normally covered in policies includes:

  • A statement of the employer's health and safety policy (if there are at least five employees).
  • Any disciplinary rules and the process for disciplinary action and appeals.
  • The steps that will be taken following submission of a grievance.
  • Information in relation to how an employee’s personal data is collected, processed and stored (e.g, by reference to a Data protection policy and Employee privacy notice, i.e. a statement describing how you collect, use, retain and disclose personal information).
  • It is also a good idea to have an equal opportunities policy in place early on to help deal with the tricky area of discrimination law. As employers grow in size, there are many other policies that can help you secure your business interests.

6. Employment Checklist:

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7. HR Checklist:

For every company, the strongest point is and will always be the workforce. The quality of work they provide and their dedication toward the company has an impact on its development. Handling your employees needs more than talk and training; they need someone who can manage them to supervise their growth and to give them the evaluations they need. And for these, you need a secure and reliable human resources team. To help them with the start-up and organization, you will need a checklist. Are you looking for a useful HR checklist? Look no further—our HR checklist template is readily available for you! Every template is editable, printable, and 100% customizable!

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9. Employment Agreements:

When settling a deal with apartments, restaurants, lease, and even other businesses, there's a high chance of risk, misunderstanding, and confusion taking a spot in the situation. To reinforce your company from those kinds of consequences, conduct every transaction with an efficient agreement letter. For your convenience, we develop 100% customizable, downloadable, printable, high-quality, easily editable, and beautifully designed agreement templates that are definitely useful in your wide-range business deals. Engage in your operations with our advanced products and guarantee to accelerate your processes with confidence. Don't forget to provide clear insight into your activity to your co-owners and clients with the use of any of our executive agreement templates.

General FAQs

  • What Signed Documents are Needed for a New Employee?

  • How to get an Employee On-board?

  • What are the Time Needed by Companies to On-board an Employees?

  • What do you Mean by 'On-boarding Documents'?

  • Are On-boarding and Orientation the Same?

Read More