How to Create an Employee Gantt Chart?

Whether you’re working on a recruitment process or employee scheduling, utilizing a Gantt chart is always a good idea. According to how investopedia.com puts it, a Gantt chart is a diagram that’s meant to work on various task schedules involved in a project, used in a wide array of fields and industries.

Also, if you’re not all that familiar with how to make or use a Gantt chart, we’ve prepared several tips (below) to help you out!

1. Prepare You Chart’s Data Table

There are two main parts that make up a Gantt chart--the first one to work on is the data table. Open a fresh document in your chosen editing application and insert a grid table; applications such as MS Excel, Google Sheets, etc enable you to do this. You should give your table 3 columns; however, for the rows, you’ll need as many as there are tasks in your project plus one extra. For example, if your project has 4 tasks, then give the table 5 rows.

2. Prepare a Bar Chart

The other half of your document is the bar chart, which you’ll need another grid table for. The number of rows for your bar chart is also determined by how many tasks there are, like with the data table. In regards to the columns, the amount is based on how many total days you (and your team) have available to fulfill all your tasks; if you have 30 days, then give the bar chart table 30 columns. Also, add both an extra row and an extra column.

3. Label Your Categories

Now that your chart has both its main halves, go ahead and write down its contents. First, it’s time to put those extra rows and columns to use. In your data table, use its extra row to label each column in the top cells; name each as Task, Starting Day, and Expected Duration. For the bar chart, use the far-left column to label each row with a task, while the top row is for labeling each column with the corresponding day’s number.

4. Using Your Employee Gantt Chart

After labeling your Gantt chart, add the appropriate information under your data table’s columns/categories. To use your document, use each task’s data under Starting Day to fill in the corresponding cells in the bar chart; fill in more cells as days progress, which will create a growing bar shape in each row. Finally, remember to save your chart in an easily accessible folder for convenient updating.

If you’re looking for customizable employee-based charts for managing budgets, training programs, and more, then consider our Employee Gantt Chart Templates!

General FAQs

  • What defines a Gantt chart?

  • What does a Gantt chart measure?

  • How can a Gantt chart help with employee-based projects?

  • Who came up with the Gantt chart?

  • How many main sections make up a Gantt chart?

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