How to Create a Fundraising Letter?

According to the Free Management Library, a fundraising campaign is comprised of many different elements that involve organization-donor relationships, the creation of programs, laws, and ethics, and much more. So be it a church bake sale or a nonprofit auction event, a degree of professionalism should be put into writing and sending letters on behalf of a fundraising campaign.

However, if you need a bit of help composing a letter from scratch, then go ahead and read through our easy tips just below!

1. Begin with the Margin and Format

Before you start writing, it’s important to first set up the general layout of your document. Open a new file in your preferred text processor (e.g., Microsoft Word, Google Docs) and begin by setting the orientation layout to portrait style (or any similar vertically oriented option that’s available in your software). Next, set a proper margin (an inch will do fine) for your letter, which will add an extra bit of professional flair to your content.

2. Input the Date, Recipient, and Address

After laying down the foundation of your letter, input the date of writing the letter at the top (without going past the margin); since this is a business/formal letter for your fundraising campaign, align the date to the left side. Next, go two lines below and add the recipient’s name; include their address just underneath. For a better reference purpose, you can take the help of our sample letters as well.

3. The Letter’s Main Content

Once it’s time to write down the main body of your document, begin with a proper salutation; for business purposes, you should go with something like “Dear [RECIPIENT NAME],” rather than simply writing “Hi” or “Hello.”

Next, use the first paragraph to mention the purpose of your letter; proceed with the main dialogue afterward. If you’re not confident in your writing skills, then utilizing things like a thesaurus and grammar-checking software can help immensely.

4. Close Your Letter and Review

To end your letter, add a paragraph for a call-to-action or a show of gratitude. For the closing, using “Sincerely” or “Regards” are effective go-tos for formal/business purposes. Also, whether you intend on printing the letter or sending it digitally, be sure to leave enough space between the closing line and your name for your written or email signature.

Before finalizing your letter, remember to double-check its contents beforehand; make corrections as needed. Now, your letter is finally ready to send via email or print out and slip into an envelope. If you need some well-made fundraiser letter samples for charity proposals, donation requests, and more, then feel free to peruse our Fundraising Letter Templates!

General FAQs

  • What are the basic parts of a business letter?

  • What do I write for a business/formal letters salutation?

  • How do I close a formal letter?

  • What are the different kinds of fundraising campaigns?

  • What should my letters opening statement/paragraph talk about?

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