Vehicle Checklist Templates

Vehicle Inspection is an Important Pre-Trip Measure to Ensure Your Car or Truck is in Good Condition Before You Hit The Road. So Use Our Vehicle Inspection Templates to Conduct Daily or Weekly Maintenance. These are Printable Checklist Forms You Can Customize on Excel! Download for Free on Today!See more

Do you need a tool to quickly and efficiently conduct safety inspections, preventive maintenance, and sales of vehicles? If yes, then what you need is a vehicle checklist. Here at, we showcase different examples of Vehicle Checklist Templates. With professionally written content, high-quality layouts, a 100% customizable, and printable checklist design, you can easily plan pre-trip, pre-start, or pre-sale business or personal transactions. Start preparing for that road trip and sign up for any of our template subscription plans now!

What is a Vehicle Checklist?

A vehicle checklist is a document that lists a set of steps or tasks needed to perform automobile maintenance procedures, safety checklists, and to finalize car sales. Like other kinds of checklists, they are usually printed on paper or made digitally using apps or online spreadsheets.

Vehicle checklists may be used by car dealerships, repair shops, vehicle rental businesses, gas stations, towing service providers, and other related establishments. There can also be vehicle checklists created for the frequency of their use. For example, there are daily, weekly, monthly, or annual vehicle checklists.

How to Make a Vehicle Checklist?

Whether you are making a used car checklist or you are using one to make your employees more efficient at their vehicle inspection jobs, here are a few tips to make one:

1. Follow Organized Layout

Vehicle checklists are usually used by mechanics or safety inspection groups to assess an automobile’s mechanical status. Issues are found with the vehicle, auto repairs are made. And for these mechanical issues to be fixed, they first need to be correctly identified and recorded.

One efficient way to do that is by using an organized checklist format. This means that your official vehicle inspection checklists should include tables and columns that end-users can easily fill out. An organized layout also means that the to-dos on the checklist follow a logical order.

2. Add Branding Elements

The auto mechanics industry is competitive and reports about $69 billion in profit annually. If you have a car check shop or inspection agency, you may use your vehicle checklists as a way to promote your branding identity. Simply add your company logo or letterhead design and you are all set!

3. Include High-Resolution Photos

Unlike other kinds of business checklists, vehicle checklists may require the inclusion of images or illustrations. This allows a better way of identifying and recording issues with a vehicle. It is also more cost-effective and efficient compared to making video and voice records.

4. Orient Your Team

As vehicle maintenance costs increase between 5% to 7% each year, consumers will look for high-quality service providers that are worth the price they pay. And for your business to be considered as a reliable car dealership or vehicle servicing provider, your employees need to undergo the right training.

This includes the proper usage of vehicle checklist forms. When all your employees know how to fill out and read a vehicle checklist correctly, they can do their job better. And this, in turn, may translate to more satisfied customers.

5. Incorporate Checklist Tracking Systems

Most vehicle checklists (whether printed or digital) are used to document the delivery of service to a specific customer. For a more efficient record-keeping process, you may incorporate tracking mechanisms into your checklists. 

Checklist tracking often includes the use of digital systems that automatically updates each change made to the checklist. Or, you may also add tracking numbers or QR codes into each printed checklist as a way to monitor their use.

6. Leave Room For Comments

When used as a job order form or as a record-keeping tool, it is best to include enough space for the end-user to write comments or recommendations on the checklist form. Remember, different vehicles have different specifications, parts, owners, and purposes. Repairs, maintenance checklists, and tune-ups need to be customized according to the type of vehicle and the end-user, mechanic, or inspector may need to write specific instructions or recommendations.