What Is a Visit Report?
A visit report is also known as a field report, narrates in detail the visit of a certain person or a group to a site. The visit report could be done by the site manager, the owner or whoever conducts site or field visits. The observation and activity report will serve as a documentation of the status of the site especially those that are most noticeable. That's why it is very important to be very kind of observing sites when conducting site visits.
How to Make a Visit Report
It is understandable that making a visit report could be a dragging task and making a narrative seems hard and intimidating. Just keep in mind once you are on a site visit be very observant of what's going on around you. For example, you would be writing the status report of the site that you are visiting so be mindful of the progress on the site. To successfully narrate your visit report, here are some tips you could follow. Simply go over to the steps and make your visit report writing easier.
1. Start with General Information
You could begin your report with general information. Using these pieces of information, you could create a bigger picture and let your readers see it. You could tell your audience when you visited the site, where the location of the site is, and who your contact on the site was. Also, how you arrived on the site could be a good introduction especially if it requires extensive travel and trip reports.
2. Define Why You Visit the Site
This part of your report outline could be a little bit longer than your introduction. You could write this in one to two paragraphs depending on how you narrate your experience. Also, write down what type of site you visited. Let your readers see what you saw on the site. For example, if you visited a school, tell your audience how you got there. If you rode a bus, let them picture it out through your words.
3. Narrate in Chronological Order
This part could get a bit tricky. What happened during your site visit should've sunken in to write a good visit report. Arrange what happened in chronological order so your readers won't get confused. Start from the beginning. You could include who you met, what you did, what happened on the site. Bring your readers with you.
4. Summarize Your Narrative
As much as possible, write down in detail the processes that you observed on the site. If there are any special techniques you have noticed, give a word-for-word account to this. You could also include the issues or problems the site is facing during your visit and how they address these issues in particular. Document as many as you can and organize them very well.
5. Reflecting on Your Visit
This part is your conclusion, ending your work visit report by reflecting on what you learn during your site visit. Make a connection to what you saw at the site and explain it in a reflective essay.