4+ Privacy Policy Templates – PDF

Whenever you have private information that you are required to share with a third party, you want to make sure that the third party is able to handle it in a way which will make you feel secure. And these third parties have to provide you some sort of insurance that will let you know that they will handle your sensitive information with care. You may also like privacy notice templates.

This can only be done with a well-made privacy policy. With it, customers will feel safe when they’re required to fill out forms with their confidential information as the policy states that the company will not use them other than their intended purpose. This article will teach you how to come up with an effective privacy policy.

Sample Privacy Policy

Sample Privacy Policy

Privacy Policy Template

Privacy Policy Template

Example of Privacy Policy

Example of Privacy Policy

Websites Privacy Policy

Websites Privacy Policy

Data Protection and Privacy Policy

Data Protection and Privacy Policy

How to Come Up With a Privacy Policy

If your company has a website and the customer has to put in important information such as that of his/her credit card or even social security number, then you’re going to have to draft a policy to let your customers know that their information will be handled professionally.   Your privacy policy should outline in plain language how you store and manage information gathered. A solid privacy policy is a key to preventing your company from facing any liability issues.

With all that being said, here are the steps you’ll need to come up with a well-made privacy policy for your business:

1. Make Your Privacy Policy Reader-Friendly

If you have a tone set for your website, then you have to make sure that the tone of the policy will match that of the website. This is to make it easier for your customers to go through and you’ll find that writing it will be much easier since you already know what kind of tone you should keep all throughout the process. You may also like policy templates in Word and PDF.

2. Keep the Policy Brief

If you want these people to actually read your privacy policy—and discerning website visitors actually do read privacy policies of every website they come across—then you have to remember to keep it short. You don’t want to make it too long as that will either bore your reader or that person may be busy doing other things and won’t have the time to go through your entire privacy policy. However, don’t abbreviate the policy to the point where you actually forget or prevent yourself from giving the customer important information. The goal of the privacy policy is to provide the customer with all the information that he/she needs in regards to how his/her privacy rights will be handled and respected in a way that they can agree with.

3. Don’t Hide Your Policy

Make sure that your privacy policy can be accessed easily by the customers. If you just end up hiding it somewhere deep within the website where customers won’t easily be able to find, the majority of them might not end up trusting you with their information. You don’t necessarily have to put it on the front page, but just make sure that there’s an easy way for your customers to find it. Consider creating a tab at the top of the first page on your site that links directly to your policy. Be sure that the tab stands out and points out that it will direct the customer to your privacy policy. You may also like security policy templates.

So here are a few suggestions as to how you can word it:

  • Your Privacy Is Very Important to Us
  • How We’ll Protect Your Privacy
  • Security Protection
  • Privacy Rules and Regulations

4. Go To Other Websites

If you’re not entirely sure as to what you should say for your privacy policy or where you should put it, then the best thing that you can do is to go through other sites and check out how they made and positioned their privacy policy. You should go to at least 3 different websites to give you the general idea of what to put and where to put it, the more you visit then the more information you gain. While you’re going through these different sites, you’ll need to find the answers to these questions that will define how your users will be able to find your own privacy policy:

  • Where is their privacy policy located?
  • Is the perfect place where one would expect the privacy policy to be?
  • What is hard for you to locate? How long did it take you to find it?
  • Did I have to click more than 1 link until I was finally able to access it?
  • Is it written in a way that was easy for me to understand?
  • Was it too hard to understand? Or was it clear from the very beginning?
  • Do I trust it enough to the point where I’m willing to give the website all the required confidential information?

5. Make Sure Your Privacy Policy Covers All the Bases

When writing a company policy based on customer information privacy, you’ll have to make this as detailed as possible. The more information that you will need to gather, and the more companies or third parties that will have access to it, then that will determine just how extensive your privacy policy should be. You have to remember that customers will not share things like their financial information unless that they’re sure enough that they can trust your website not to do anything with it other than what they expect. Make sure your policy addresses any questions a consumer may have about doing business with you. Examine your business thoroughly and make sure that your privacy policy is able to address any issues that your customers might have regarding how information will be handled. You’ll want to include assurances about the following:

  • What kind of information from the customer you will be required to collect. You’ll want to offer a detailed explanation as to why you need to collect these pieces of information as this will help communicate with your customers that doing so will ensure that they will be provided with the service that they want or need.
  • How the information will be securely stored. You must include the name of the provider that your business is using.
  • How any or all of the customer’s information will be shared. Include an option where the customer can opt not to share the information with other parties or with your small business. Inform your customers that you might send their information to third parties as it may be required to proceed with the service process, and give them the option to opt out. You do not want to share their information without their consent or else your company will be facing some very serious legal charges. So always give them the option as to whether or not they would like their information to be shared and be sure that you tell them what information is going to be shared.
  • Third-party advertisers on your site and links to their websites. Explain the reason as to why you have to share the information with these third parties. You can explain something like the third party requiring the information so that they can confirm the customer’s delivery or to send them a verification email.  Customers are not as skittish about sharing information so long as they understand that it’s necessary to do so and that they stand to gain something from doing it.

6. Include a Cookie Policy

If you don’t know what “cookie” means when it comes to the internet, then that would be a string of information that a website stores on a visitor’s computer and what the visitor provides to the website each time the visitor returns. While this isn’t exactly much of a big deal, there are times where misunderstandings and misinformation can come about in regards to cookies and customer privacy. So it’s best that your business also comes up with a cookie policy so that customers won’t have to worry too much about this. You may also see policy word templates.

7. Include a Limitation of Liability Clause

This is a contractual clause that restricts the number of damages a visitor to your website can recover. Basically, it prevents the visitor to cause further problems such as failing to provide information on multiple occasions will block that visitor for a number of hours before being able to access the site again. This is an effective security measure that’s meant to protect your company’s website.

The Importance of Having a Privacy Policy

If you’re the person that’s in charge of the privacy policy’s creation, then you’ll have to realize just how important it is to learn how to make one. We’ve already discussed that this to ensure that the customer is able to trust your company with his/her information through the policy, but it’s not just them who stand to benefit from this. If you’re able to draft a well-made policy for your company’s website, then there’s more chance of customers are willing to go to your company’s site and do business their instead of your competition. When it comes to business, it’s all about trust and if you’re able to fully gain the trust of every single customer who does business with you, then expect them to keep coming back and possibly even more. So be sure to go through all of the steps discussed in the article regarding how to make a proper privacy policy to ensure that you gain the customer satisfaction and trust.

If you would like to learn more about how to make a privacy policy or anything related to this particular topic, then all you have to do is go through our site, find the articles that contain the information you need, and utilize what you’ve been able to gather to help you and your business out. You may also see company policy templates.

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