One of the most unpleasant things that a person can receive is a warning letter. While receiving a warning letter can be scary, writing one can also be difficult because you need to keep your emotions in check and maintain a level of professionalism; otherwise, you will end up in big trouble or in an embarrassing situation with someone.
When hearing the term “warning letter,” the first thing that may come into our minds is that it is often addressed to someone who is working in a company or organization. However, a warning letter is not only limited to work-related issues, but it can also be used to address problems about tenancy and other issues.to work-related issues, but it can also be used to address problems about tenancy and other issues.
In this article, we have a provided essential information on the different functions of a warning letter. We also have provided a selection of free downloadable sample templates of different types of warning letters which content can be edited using certain types of software.
A warning letter can come in different forms. But before we get to discuss the different types of warning letters, we need to know the general definition of a warning letter regardless of its purpose. A warning letter is a document that provides a cautionary information to the recipient of the letter. The main purpose of writing the letter is to warn the addressee about the violations made against the contract or agreements. Most types of warning letters contain potential sanctions or consequences that will be imposed to the recipient of the letter.
When two or more parties have entered and signed a business contract, all parties are expected to adhere in performing their respective duties and responsibilities, as well as the rules and regulations that are stipulated and agreed on the contract. That is why when one of the parties has violated the agreement, it is only right to serve the erring party with a warning letter as soon as possible.
While the each type of warning letter is used differently, the primary purpose of a written warning letter is to once again bring the attention of the erring party about the violations made against the contract.
This type of warning letter is often used by employers as a tool to call the attention of an employee about his or her performance issue or unacceptable conduct that is unacceptable by the company. If you are a manager who will be writing a warning letter for an employee, make sure to always to balance your managerial rights with the employee’s rights, as well as provide a solid and accurate documentation that will support the allegations made against the said employee. Without any supporting documents that are enough to prove the allegations, you will be putting yourself and the company at risk for a lawsuit. Here are the different types of employee warnings:
This type of warning letter is commonly sent by landlords to problematic tenants who do not adhere to the lease agreement signed by the tenant himself and the landlord. There are different reasons for sending a warning letter to the tenant:
While an employee warning letter includes the potential sanction, a landlord can demand payment in case it is proven that the tenant has damaged an area(s) of the property, either intentionally or unintentionally.
Warning letters are not only created for problematic employees and tenant, but also for people who you do business with. If you happen to be in a business partnership with another party, building a strong relationship with him or her is highly important. Usually, there are certain times when you have to write a warning letter to your partner or clients and provide a brief statement of the specific behavior that is against the contract. Just like any forms of warning letter, it should have an action plan to help resolve what is causing the problem. If you are looking for sample business warning letter template, check out the following that are provided below:
Now that we have already know the most common types of warning letters, you are now ready to formulate your own no matter what your purpose may be. You may also want to check out our collection of company warning letters and the basic components of a warning letter for reference.