A termination letter is an official letter that is used in notifying and enforcing any form of termination. It can be used in business termination, simple contract termination, employee termination, among others. It must be noted that the termination letter must always follow a formal tone since it is the company that is writing it so that it can cut off ties with the employee they had hired.
Free Contract Termination Letter Template
A letter template that is used to provide a written notice to a person or organization that the contract is being terminated is mentioned above. This contract termination letter sample shows the contact between two individuals or companies that are terminated due to their reasons. The reason must be mentioned in the contract. This type of letter is used to provide a notice in writing to a person or an organization stating that the contract is being terminated. Check this template out now!
Free Business Contract Termination Letter
This above-mentioned template is designed if you wish to terminate a business agreement or contract. A sample official termination letter is a letter that you can use to terminate business deals or any other business contracts that are in between individuals or companies. You can download the above letter of termination for free. Not only is it completely editable and customizable, but it can also be easily downloaded on any electronic device. Try it out now!
Construction Contract Termination Letter
Construction plans are not easy to end. But if you are not happy with the construction company you are working with and you want to terminate the contract with them, then you can use this free construction company termination letter, which will make your job easier so that you do not have to create a contract from scratch. It can be used to end any contract that is in action for construction projects.
Points to Include in a Contract Termination Letter
1. Records and Facts
Before you write the letter of termination, you must review the facts and the record of the employee and also, the company and how it is affecting both. Since many companies have the option that the employees can leave for almost any reason, they may not want to terminate the employees in unlawful reasons that are not agreeable in the eyes of law. So, know what your state laws are and what would most probably get you into trouble. Review the interactions you had with your employee termination and then make a wise decision.
2. Focus on Diplomacy
Once the termination is done, you will have to maintain cordial relationships with them. This way, you can protect your company’s reputation. Remember if former employees speak well of you, then your company will flourish and grow for the good. If not, it would damage your public brand. Remember that you have to write a letter with the right details so if you face any lawsuit, you know your facts.
3. Organize and Outline the Letter
Outline your letter into three critical elements- your primary termination announcement, the next steps, and the additional resources. Explain each element shortly and simply, so that you will know what to do when the time of termination comes. Add or remove sections wherever needed.
4. Main Points
The first paragraph mist consists of your primary important message that you want the management/employee to know. State why the company had decided to end the relationship with the individual/company and mention the final day of work as well. When you are writing this letter, you can also use words like “effective immediately” and you must mention the date of termination without fail. Mention the reason as to why you are letting someone off.
5. Message of Positivity
Mention whether or not the reason for termination is personal. It is not easy to write a termination letter that is not hurtful but try to do your best. Also, state that you have enjoyed their company and the relation hip you shared and appreciate the service the company/employee had given to your organization. You can make use of the free service termination letter templates that are available online to make better letters for termination of a contract.
6. Describe the Next Steps
This step would be to resolve any open-ended issues and what will the reader have to do next. Keep the instruction clear, simple and to the point. Do not forget to involve your legal team in this way, you do not have to face a lawsuit for treating your employees wrong in any manner. Retrieve all the information and things you need to from the employee/company you are terminating. Also, address any insurances that are to be solved with all the necessary documents.
7. Provide Resources
In case there would be any questions that the employees need to be answered before they leave, then mention the contact person he.she can contact to get the answer to their questions. Also, see service termination templates. Share the phone number or the email address of the person in contact and then, end your message with a brief and respectful closing.
Editable Blank Termination Letter to the Contractor
The above-mentioned letter template is a simple and ready-made sample contract termination letter that can be of great use to you in making the needed letter you need. Just add the information and the letter will be ready. You can download it for free.
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Any details and issues arising from the termination of services letter should also be adequately addressed. A language that is rude, overly emotional or foul should not be used. Termination letters are legally recognized and one should have this in mind when writing such. The use of the templates mentioned above can be donw on any electronic device as and when needed.
The sample letter templates that are available online can be of great help to you as they help you in creating a respectful approach in the letter. Remember that personal issues should not be listed in the letter. Templates for different termination letters can be sourced online on our website. You can make use of any of the templates that are mentioned in the article above. All you would have to do is download the template, edit and make it your own by adding all the details needed.