What is an Appreciation Letter?
An appreciation letter is a document written when a person, group, or organization wants to express their gratitude towards another party, either for personal or business purposes. In cases of a personal appreciation, the letter is sometimes handwritten and is addressed to a friend or a relative.
How to Make an Appreciation Letter
Malini Bhatia, the founder of Marriage.com, says in her article in Huffpost that appreciation is among the three A’s of a healthy relationship, the other two being acceptance and acknowledgment. Bhatia expresses that humans always long for positive and attention, and when that goes unmet, affection will start to fade, leaving a gap for resentment, frustration, and arguments to take over.
Send your appreciation letter through the following steps below:
1. Express Your Purpose
Your recipient should be able to tell firsthand what the letter is all about. Begin your acknowledgment letter by stating what you’re thankful for. You must feel the need to impress your recipient in return for his acts of kindness, but a long dramatic introduction is not a way to do such. Express directly the reason why you’re sending the letter in the introductory part and go into a bit of detail to remind him or her of their contribution towards you.
2. Make It Brief, Simple, and Sincere
Avoid a lengthy and verbose letter. Trash unnecessary and figurative expressions and keep your letter’s tone sincerely professional. Your outline should be brief, comprehensible, and easy to read. Explain briefly what your appreciation is all about and go into a short detail of how the help will be utilized. Your recipient will take delight in the knowledge that their assistance wasn’t in vain. It will also encourage them to help out more.
3. Follow the Appropriate Letter Format
Your letter format will depend on who your receiver will be. If the letter is addressed to an individual in position or to a company or organization, use the proper business letter format with the header, salutations, and signature in place. Print on a high-quality paper or, if you’re sending it on behalf of a company, use a letterhead as an identification. But, if you’re sending the letter to a close friend or a family member, drop the formalities. A handwritten letter in a casual format would do. You can send it via email or pen it down on fancy card.
4. Send Promptly
Don’t send a thank you letter months after a donation or a favor has been done. It gradually loses its value the more you let weeks and months go by without doing the action. Be prompt. In business, where letters and emails come in unending bundles, a two-week period will do. In personal matters, you can email or drop the letter two to three days after. Your grateful response is not just for courtesy or manner’s sake. It will also serve as a confirmation that the aid or assistance has been well-received.
5. Use an Appreciation Letter Template
More often than not, putting our thoughts into words is a struggle. We can have all the right things to say, but very few of them come out when we put it into writing. If you’re having a hard time finding the right words to say, make use of a professionally written appreciation letter template. Our letter template collection will guarantee you a well-written draft that you can easily personalize to fit your purpose. You can readily print it on stationery for immediate use. See for yourself!