How to Create a Donation Thank You Letter?
A donation thank you letter recognizes the kind doings of a donor. Like most letters, it uses the second-person point-of-view. However, this letter focuses on the patron and their donations, as well as showing gratitude to their kind deeds. In 2011, Robert Emmons and Anjali Mishra, two Psychologists, conducted a study and concluded that when people received gratitude, they feel inspired and motivated. When they are motivated, this results in their want to continue their kind acts. Most of the time, generous individuals do not want anything in return. However, thanking these people is the least we can do as beneficiaries. Don't worry about being challenged on how to write a thank you letter. Below are some tips that will help you craft one.
1. Give It Style
Creativity is one of the keys to making your simple letter worthy of reading. When you write your message with style, not only can you show the recipient of your gratitude, you can also make your letter enjoyable to read.
2. Write from the Heart
You cannot express sincere gratitude if you are not able to write your letter from the heart. This will help you write expressively to your donors
3. Don't Forget the Format
Formats are essential in letter writing. It makes your letter look formal and professional. It will also show that you respect the sponsors and donors.
4. Open the Software
Don't be confused about which software applications to use when crafting your letter. Apple Pages, Google Docs, and MS Word contain user-friendly tools that make it easier for you to use. You can start by choosing one editing tool for you to use.
5. Rewrite if You Need to
Review your sample letter once you have conveyed your message on to print. Remember to check for its grammar, spelling, or punctuation issues. Nothing can turn off a recipient more than faulty writing. You also need to reread your content if it makes sense or not.
6. Send it Out
Once you are satisfied with your note, save it on your computer right away. Most of the time, we now send thank you letters through email. Especially when you run a Non-Government Organization (NGO), attaching an email signature will help convey professionalism and easy tracking of who you are.
What are the elements of writing a donation thank you letter?
These are the elements of a donation thank you letter:
1. Recent Date
3. Recepient: Name, title, position (optional), company name (optional), address, contact information
4. The first paragraph or introduction
5. The second paragraph or body
6. The third paragraph or closing
7. Sender: Signature, name, title, position (optional), company name (optional), address, contact information
Why should you thank donors?
Raising funds is not an easy task. It takes time to find sponsors for church activities, school events, and business trade fares. However, sponsors and donors are always ready to support and aid anyone who needs help. That's why you need to be thankful to them, especially when you are on the receiving end of the donation. It drives them to do more and help more for others. Appreciation is the key to motivate them to continue their mission.
What should you consider to write an excellent thank you letter to your sponsors and donors?
Here are the things to consider when writing an excellent thank you letter to your sponsors:
1. Show politeness
2. Use the formal letter format
3. Create a summary of the benefactor's donation and the great effects their generosity has provided
4. Write from the heart
5. Adress the donor or sponsor properly
What are some other ways to thank a sponsor or donor?
If writing letters is really not your speed, there are other ways to show your gratitude for their donation. Here are a few ways:
1. You can call the sponsors
2. Send a thank-you video
3. Thank them in social media
4. Send them with gifts
5. Write a newsletter and highlight their kind deed
6. Send photos