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Hotel-online attributes the US hotel industry’s constant growth to strong consumer spending and confidence. Like every other sector, the hotel industry has its fair share of essential documents to keep and send—letters are one of them. If you’re among those working in the industry or if you’re a guest who wants to send a message formally to an establishment, you’ve come to the right place! Allow our professional Hotel Letter Templates to lend you a helping hand. These customizable and printable documents will save you from stress. Save time and effort by downloading one today! You’ll pat yourself on the back for your decision later!
A hotel letter is a business letter or document that’s written for different purposes by two parties. Guests, clients, and other parties send this for inquiring about or negotiating with hotels. On the other hand, hotel managers and staff can also use them for professional pursuits. Should you need to reach out to a hotel, sending a letter is the best course of action.
Statista reports that the occupancy rate of hotels in the United States as of March 2020 is at 39.4%. Occupancy is an essential Key Performance Indicator (KPI) in the hotel industry since it shows how many customers are filling in the hotel. Drive your occupancy rates high by following these helpful company letter-writing tips.
What kind of letter do you want to write? Before you bust out a pen and paper (or a personal computer), make sure you know why you’re writing it in the first place. Luckily, our templates can help you out on that front. They range from reservation inquiries to apology letters.
A hotel leader means business. Whether you’re writing a complaint letter or a room booking confirmation, your establishment has to come across as professional. Choose your words carefully and avoid slipping into an emotional tone. This way, your reader will view you as an impartial person.
professional letters like this aren’t an avenue for ranting. Don’t leave your readers running in circles with your ramblings. Instead, go straight to the point you want to convey with your letter. Here’s a recommendation: don’t use superfluous words just to make yourself sound fancy. Opt for more straightforward vocabulary instead if you want to come across as genuine.
What do you want your reader to know? Don’t forget to include relevant information in your formal letter. Essential details are always a welcome addition, provided that the information is pertinent to your message. Your reader will thank you for that (if you have any).
If you already have a place in mind, contact your chosen hotel to begin the process. This will give you a good idea of its rates and customer service. After you’ve done your inquiry, wait for further instructions. All there’s left to do after that is to book a room online and pay for your reservation.
Hotels come in different types. Some of the following options may ring a bell to you:
1. Luxury or high-end hotels
2. Beach and vacation resorts
3. Family hotels and resorts
4. Midrange or business hotels
5. Budget hotels
6. Inns and bed and breakfasts (B&Bs)
7. Boutique hotels
8. Holiday condo resorts
9. Floating island hotels
10. Private island hotels
Any letter sent to a hotel is considered a business letter. The recommended length is between 200 to 400 words.
Hotel letters aren’t a one-size-fits-all type of document. Since various people have different reasons for sending them out, no two letters are exactly alike. These are the letters hotels usually received from guests and other parties:
1. Inquiry letters
2. Reservation/booking confirmation letters
3. Amendment of letters
4. Cancellation letters
5. Regrets and alternative offer letters
A hotel has individual rooms for guests to stay in. If you prefer privacy, going to a hotel is recommended. Meanwhile, a hostel has shared rooms for lodging options, similar to staying in a dormitory. If you don’t mind some company (often strangers) and want a sense of community, you can opt to book a room in a hostel.