Hotel-online attributes the US hotel industry’s constant growth to strong consumer spending and confidence. Like every other sector, the hotel industry has its fair share of essential documents to keep and send—letters are one of them. If you’re among those working in the industry or if you’re a guest who wants to send a message formally to an establishment, you’ve come to the right place! Allow our professional Hotel Letter Templates to lend you a helping hand. These customizable and printable documents will save you from stress. Save time and effort by downloading one today! You’ll pat yourself on the back for your decision later!

What Is a Hotel Letter?

A hotel letter is a business letter or document that’s written for different purposes by two parties. Guests, clients, and other parties send this for inquiring about or negotiating with hotels. On the other hand, hotel managers and staff can also use them for professional pursuits. Should you need to reach out to a hotel, sending a letter is the best course of action.

How to Write a Hotel Letter?

Statista reports that the occupancy rate of hotels in the United States as of March 2020 is at 39.4%. Occupancy is an essential Key Performance Indicator (KPI) in the hotel industry since it shows how many customers are filling in the hotel. Drive your occupancy rates high by following these helpful company letter-writing tips.

1. Know Your Intentions

What kind of letter do you want to write? Before you bust out a pen and paper (or a personal computer), make sure you know why you’re writing it in the first place. Luckily, our templates can help you out on that front. They range from reservation inquiries to apology letters.

2. Set the (Formal) Tone

A hotel leader means business. Whether you’re writing a complaint letter or a room booking confirmation, your establishment has to come across as professional. Choose your words carefully and avoid slipping into an emotional tone. This way, your reader will view you as an impartial person.

3. Keep It Short and Simple

professional letters like this aren’t an avenue for ranting. Don’t leave your readers running in circles with your ramblings. Instead, go straight to the point you want to convey with your letter. Here’s a recommendation: don’t use superfluous words just to make yourself sound fancy. Opt for more straightforward vocabulary instead if you want to come across as genuine.

4. Details Count

What do you want your reader to know? Don’t forget to include relevant information in your formal letter. Essential details are always a welcome addition, provided that the information is pertinent to your message. Your reader will thank you for that (if you have any).

General FAQs

  • How can a hotel room be reserved?

  • What are the types of hotels?

  • How long should a hotel letter be?

  • What are the types of hotel letters?

  • How different is a hotel from a hostel?

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