What Is the Purpose of an Inventory Document?
Coming up with any kind of inventory form or formal document is essential for keeping track of both physical and electronic items. Many different businesses need it as a way to identify any inconsistencies in regards to how the information is recorded and accessed. This tool can also be used to identify what items need to be restocked to ensure that business operations continue to flow normally.
How to Make an Inventory Document in Apple Pages
1. Select a Template
When opening Apple Pages, you can select from a number of available templates or you can choose to download ones that can be opened and edited with the software. From there, you can choose things like inventory checklist templates, inventory spreadsheet templates, etc. Just be sure to know which one you need to make before starting the creating process.
2. Include Information on the Company
Aside from writing down the company's complete name, you'll need to provide other information. This means that you'll need to include its street address, phone number, and email. Make sure that whatever contact details you provide are ones that are still being actively used. Also, consider including the company's logo into the document. Just make sure that you use one that has a high resolution so that there won't be any problems in terms of scaling it.
3. Create a Table for Your Inventory List
When using Apple Pages, you can either select the format menu and select tables or click on the tables icon in the menu bar. From there, you will be given a list of different table options that you can choose from. It is entirely up to you as to which one you would like to use. Know that you can always adjust the sizes of these tables and add additional rows or columns whenever you need to.
4. Place Descriptions for Each Item
For every item that you need to list down into the inventory document, you must provide their full legal descriptions. This is to ensure that you will have an easier time keeping track of everything. It's best that you also include the item number or code so that looking them up when needed can be done much faster. Check to make sure that you didn't write down the wrong item and that they all have the right item numbers.
5. Include All Other Details
It is important that you write down the unit price for every item on the list. You must also include the quantity in which each of them comes in as that can affect the total price that you need to write down. You will need to calculate everything accurately as even the tiniest mistake can lead to eventual problems. You can also choose to categorize each item in the inventory to make everything look more organized and to make it easier to find what you need to know.