Quickly Create Proforma Invoices for Formal Statements Itemizing All Services Rendered Along With the Corresponding Fee. Easily Edit, Download, Print, or Share via Email.
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If you are in the business of providing goods or services for export, a proforma invoice is needed, informing the buyer of a shipment or delivery of goods. So, to help you present the details of the transaction and set the stage for the sale negotiation process, you can use our simple yet attractive proforma invoice templates that are professionally made by our trusted graphic designers and artists, thus ensuring you high-quality and original designs. You can also expect a well-researched content that is fully editable to fit your business needs. You can freely choose from the file formats available, namely Google Docs, MS Word, Google Sheets, Numbers, MS Excel, and Apple Pages. Hurry and get these templates today!
Also known as an estimate invoice, a proforma invoice is a pre-advice document and is considered as a preliminary bill of sales used for customs purposes on imports. It is prepared by the seller and sent to the buyer in advance of a shipment or delivery of goods, signifying the commitment on the part of the seller to deliver products or services according to the specifications of the buyer. However, unlike a sales invoice, it does not request payment, hence is not a true invoice.
At the top of your document, present the header with the words "Proforma invoice" so you can easily recognize the document in case it is being piled with other types of document in a sales transaction. You must also include your company logo and name for your branding. Do not forget to also incorporate your contact information, such as your mailing address, phone number, website, email address, and country of origin. Lastly, do not forget to include some important dates, namely the date the invoice was prepared, the date the invoice was requested, and the expiry date.
Then, write the buyer's details, which include the following: name of the buyer, company name if there are any, mailing address, and phone number.
Every invoice of a company must have a unique identification number for reference and security purposes. It allowed to use any number system that you want, but it should be sequential. You must also develop a system to keep track of each of them, so you will easily know who you sent an invoice to, when payment is due, and when the invoice expires.
You must state the reasons for export as this is required when you are exporting goods to another country. It can be for sale, repair, return, etc.
Be specific when you break down the shipment of the details, and make sure that you include the following: a simple list of each good or service being provided, number of items included price per unit of each item and total cost. Do not forget to also include tax, shipping, and other charges and fees, such as shipping and handling costs.
At the bottom of your paper, you can include a footer presenting additional information, for example, your guarantee and return policy on goods sold. In this section, you can also include the reference number and date of injury. You can also take time to thank a customer for transacting with you. Note that if you have additional fields for discounts, estimated shipping date, and many others, you can change the content appropriately according to the specific demands of your business entity.