How to Write a Refusal Letter?
A refusal letter is a short letter that politely declines a job offer or any other invitation. It might be negative in tone but it should still have a courteous tone. Refusal letters can be used in any situation, such as an invitation, interview, job offer, business offer, proposal, and applications. It might not be an easy letter to write, but you just can't say yes to every invitation when you have a better opportunity that's waiting for you.
If you ever need to write a refusal letter, read some of our tips below.
1. Give a Warm Greeting
Always start your letter with a warm greeting. Especially for response letters like this one, you need to set the mood even if you're bringing bad news for the reader. After that, state the current offer and situation clearly.
2. Express the Refusal
Politely decline on the offer. Choose the right words to convey your refusal without being rude. Back it up with a reason why you're declining the offer. It has to be valid. Maintain your honesty as much as possible.
3. Offer an Alternative
Since you've already declined the offer, soften the blow of your refusal by offering an alternative. This alternative has to benefit your reader a lot. It can also be a recommendation that the reader can take.
4. Extend Well Wishes
Refusal is kind of a painful thing to receive. You should wish the reader his success on some other opportunities. Lastly, keep a polite tone on the whole sample letter.
Should it take many days to refuse a job offer through writing?
No, it shouldn't take many days to refuse a job offer. When you don't want to accept the offer of a particular company, write a refusal letter immediately. You can also write a refusal letter when you get an offer from another company to refuse another one.
How should you refuse a job offer?
Refusing a job offer is hard no matter how tempting the offer might be. You can politely decline it verbally if the company contacts you. Remember that you may be the company's first choice but you need to consider other applicants. Companies have to choose other deserving candidates as well.
Does gratefulness matter in writing a refusal letter?
Yes, it is. While you're refusing a job offer or an invitation, you should still be grateful that people consider you for that. In writing the refusal letter, state your gratefulness before declining their offer or request. It sets the mood of the whole letter.
What is a buffer?
In refusal letters, a buffer is a short praise that recruiters use before writing the actual rejection of a candidate. They usually thank the candidate for sending their resume to their company.
Is a refusal letter short?
Yes, a refusal letter should only be short. There's no need for hedging language when writing this kind of letter. Always keep the writing concise.