The relationship between tenants and landlords can be a fractious one. Often times tenants are late on payments or landlords are dragging their feet in giving tenants their security deposit back. Or maybe either side wants the other to do something like urgent repair work. In such cases, a demand letter template is a great way to get the ball rolling.
5 Steps to Write a Demand Letter
Step 1: Set the Tone
Take stock of your relationship with the person on the other end. Is he a friend, an acquaintance or simply someone you have transactions with. This will help determine the tone of your demand letter. It is crucial that your letter conveys as little emotion as possible. Also, layout a brief summary of the situation at the beginning of the letter.
Step 2: Stick to The Facts
Mention all relevant details such as dates, monetary transactions, the nature of your grievance, why the other person is at fault. Don’t forget to reference relevant documents, for example for a financial transaction mention the transaction number or cheque number. Lay out the ways in which you have been aggrieved.
Step 3: Be Professional
Don’t personally attack anyone. Don’t lay out a laundry list of grievances. Be calm. Be Professional. Remember the goal here is to lay out your side of the argument. Calling names will only make the situation worse. Plus you will come of as unprofessional or unhinged.
Step 4: Set a Deadline
The purpose of any demand letter is to get things in motion. One of the best ways of doing that is setting a deadline. Make it clear that you expect the situation to be resolved by so and so date. Also, make numerous copies of the letter for your own records.
Step 5: Use Certified Mail
Some local laws require that any formal demand letter be sent via certified mail only. By using a certified mail, you are creating an irrefutable trail. The party on the other end cannot feign ignorance when it comes to the demand letter as most certified mails have delivery receipts.
10+ Tenant Demand Letter Templates
1. Formal Tenant Demand Letter
This tenant letter template packs a mean punch. Whoever is on the receiving end of this letter will surely be cowed by the formal language used here. There will be no confusion regarding the landlord’s intention after the tenant reads this letter. A simple layout further adds to its charm.
2. Legal Demand Notice
This is a demand notice template for rent from a district court. Unlike most legal documents, it is fairly straightforward and easy to use. The tenant on the receiving end will have no trouble discerning its meaning. All relevant details are included here such as signatures of all parties involved.
3. Demand Letter for Compliance
This tenant warning letter template puts the ball squarely in the tenants court. It lays out in clear terms all possible options before the tenant. Ambiguity due to lack of details will not be found in this notice. The layout is crisp and simple. There is even a return slip in case the notice goes undelivered.
4. Simple Tenant Demand Letter
This late rent notice is for those unruly tenants who have not paid their rents for months on end. All relevant details such as the respective months in which rent has not been paid along with corresponding late fees are mentioned. The future recourse in case the demands of the notice aren’t met are also mentioned.
5. Sample Tenant Demand Letter
Here a number of sample demand letters to tenants are included in case of non payment of rent. There is the more formal demand letter, and the more notice like demand letter. Both have their uses, a formal letter strikes a more conciliatory tone while a notice lays out with PDF format and the scenario in starker terms.
6. Formal Tenant Demand Letter
This landlord letter template is for those souls who live in mobile homes and park their makeshift homes in a renting area. The layout is simple, it puts a light on the situation and makes it clear to the tenant on what his options are. Both parties will be one step closer to resolving the situation thank to this notice.
7. Simple Tenant Demand Letter
This demand letter is more like a form than a notice. All you have to do is fill out the relevant details. It basically does its job for you. The attention to detail here is striking. After reading this notice the tenant can discern for himself what his possible options are.
8. Functional Tenant Demand Notice
This maintenance notice template not only enumerates when it may be used but also advises all prospective landlords on how to go about using it. They layout is simple with bold letters being used sparingly for effect. All relevant details such as the lagging rent amount are included.
9. Sample Tenant Demand Notice
This sample notice to quit letter can be used by anyone wishing to send a demand notice to their tenants. Simple and straightforward, it is more than capable of getting the job done. All relevant details are covered here. There is a warning at the bottom that unequivocally states that this letter is for guidance purposes only.
10. Legal Tenant Demand Letter
This warning letter for late payment is to collect back rent going back months. Its layout is simple, its language is simpler still, making it an effective tool. All pertinent details are taken care of. And yet this notice has a minimalist feel to it. This letter goes as far as it has to and not a step further.
11. Simple Tenant Demand Letter
This abandonment notice template serves as a three day notice to the tenant that he has to vacate the premises in the stipulated time frame. The language here is simple and straightforward and will leave the tenant with no possible recourse. The layout is simple and functional and the information is laid out in crisp, precise terms.