How to Make a Demand Letter?
A demand letter is a document that a person or company writes to another party to ask for restitution. In the words of Stephen Hawking, "One of the basic rules of the universe is that nothing is perfect...". Businesses, people, debtors, and others make a mistake. But some mistakes need replacements and settlement. If you want to send a request for restitution from another party formally, you can do it through demand letters. A demand letter can function as a reminder of payment or a courtesy. Interestingly, you've come to the right place if you're looking for help in writing this simple letter. The steps below will guide you.
1. Be Courteous and Polite
No matter what damage the other party has caused you, don't put yourself in the bad light. Always remember that you have to be courteous and polite in your formal letter. Remain as calm as possible. Check the relationship you and your recipient have. If the recipient is a landlord, company, or firm, you need to use a formal language. If the recipient is a close friend, you may add a little casual tone to your letter.
2. Explain How to Settle the Problem
The letter needs to include what the recipient should do to resolve the situation. Go into detail about what you want and need. Tell the recipient directly how much money or debt they owe you, or ask them to send their possessions as collateral (if you have an agreement about it). By doing this, the other party knows what to do next.
3. State Nothing But Facts
"Honesty is the best policy" isn't a classic proverb for no reason. Honesty is the best recipe you can include in your business letter. The other party may use your phony details against you. So, to be safe and not sorry, make sure that you write nothing but facts.
4. Note Down and Save Proof
Whether you had a personal injury or a car accident, you have to show proof. You can do that by writing the time, date, and location of the event. You may also keep receipts and other essential documents regarding your demand. These things can help in case they will question the truth.
5. Mention Deadline
If you want them to process your concern without delay, you can add your deadline to a sample letter. You may also consider writing what you would do if they don't follow your deadline. You may say that you would take legal action to resolve your problem if they won't follow.
What happens if you ignore a demand letter?
The person who wrote the demand letter may sue you if you ignore it. So, if you still have time, try to resolve the issue together with your attorney and the other party.
Do demand letters work?
Yes, they do. It shows that you want to resolve the problem without going to court because of a lawsuit.
Are demand letters confidential?
Yes, demand letters are supposed to be confidential. They should be kept between the sender and its recipient only.
Is a demand letter a lawsuit?
No, a demand letter isn't a lawsuit. It even helps a person avoid a lawsuit if he or she settles the problem.
Can a demand letter be sent via email?
Yes, you may send the demand letter through email, if you want.