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How to Write a Follow-Up Letter?

A follow-up letter is a document that takes a previously discussed matter further ahead between a sender and a recipient. This letter often includes the topic of the past. This type of letter is often seen being used for job applications and other matters that need updating.

Following up on a request or job application is not a bad thing. With the huge number of letters and emails that a company receives, yours might end up ignored by the human resource department. You need to be confident to write to the same person again. To give you a boost, read our tips below for writing an effective follow-up letter.

1. Trace the Contact Person

Don't try to reach out by writing a letter to another person if you want to follow up on something. Trace the contact info of the same person you wrote to. He/she can address your concern if possible.

2. Don't Recycle Content

Don't copy and paste the content of your first letter to the follow-up letter. It's your second time to write to the person; write something new to create a better impression than before. You can mention that you already wrote a job application letter to him at a particular time in the past.

3. State Your Request

Request the person you are writing to and ask to give you a response regarding your concerns and inquiries. Choose the right words to convey your message well. Avoid resentful and long sentences.

4. End with a Lighthearted Tone

Always end your letter on a light note but calling them into action at the same time. Leave your contact information to get the update that you need. Seal your letter with a valediction or complimentary closing. Keep it simple and straightforward.

General FAQs

  • Why do you need to follow up?

  • How do you follow up a company after an interview?

  • How many days should you wait to send a follow-up letter?

  • Can you send a follow-up via email?

  • Why is polite language recommended in follow-up letters?

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