What Is a Sports Plan?
A sports plan is a well-organized set of activities along with schedules, emergency numbers, as well as all needed personal staff and equipment for the different sports events. This is most commonly utilized by sports fest organizers, the staff of school intramurals or company activities that involve sports, and even national and international events (ever wonder how the Olympics usually runs smoothly despite being such a world-renowned event with diverse participants?).
How to Create a Sports Plan
Creating a good sports plan isn't just creating a schedule of events with time frames etc., it needs to be organized, easy to understand, and adjustable enough that it can cover most situations ranging from small complaints to emergency protocols and first aid for accidents. Don't think of a sports plan as just one whole sheet, think of it more like a paperback book with multiple pages ranging from facility map layouts, budget proposals, and athlete profiles. So how do you make an effective sports plan? Here are a few tips.
1. Consider the Venue in the Plan
Before you even begin to work on the type of sports you want to have on your event, ask yourself these questions: Where will I hold my event? What sports are possible at my location? Is your venue the school's track and field grounds? The company lot? The local pool or soccer field? Or maybe the basketball gymnasium near you? Whatever your venue, make sure that you plan around it; if you're looking to hold a specific sports event like a basketball tournament or volleyball tournament, one venue is sufficient, but if you're looking to hold more than one type of sport and your main venue cannot accommodate, you can have multiple venues in different places provided waivers of liability are provided.
2. Determine Your Style
Will it be a multi-bracket tournament-style event? Will it be single elimination or double? Is it a casual event revolving around a ladder ranking? Whatever the style or purpose, make sure that it is clear to all the participants and that they are compensated for their participation, i.e. give them participation certificates and for winning.
3. Make It Adjustable
No matter how well-organized a plan is, it will not succeed if it cannot be adjusted should the need arise. However, making a plan isn't just carelessly cutting down game time. Making a plan adjustable may include having staff at hand who can make disputes shorter, making half-time breaks and downtime shorter if the event goes too long, and having a contingency plan for dead-air.
4. Have Emergency Contacts in Your Plan
Remember that emergency contacts can range from on-hand QRT for first aid in case of an accident, game experts to help settle referee calls and explain to participants why the calls were made, and emergency numbers of police or the fire department for freak accidents like a fire or similar incidents. Whatever your event plan, take into consideration the real-life possibilities of things going wrong and (because your plan can 100% prevent them) be prepared for it.
5. Include Legal Protections in Your Plan
This is a necessary step when making a sports plan, make sure you have signed copies of waivers of liability because, as stated before, accidents can and do happen in sports events. The participants need to know this beforehand, and a waiver secures you from legal repercussions should they sustain an injury during an event or traveling to the venues of your event.