In every company, there are always going to be rules and regulations to ensure that everyone is kept in check; while at the same time making sure that everyone is able to work in a proper work environment. Some may see these rules as obstructing or even annoying, but they’re required to guarantee security to a company and its employees.
A good example would be company policies that are focused towards the health and safety of everyone that works in a particular organization. So long as a business has this, they can ensure that their employees know what to do and what not to do when it comes to anything related to safety. This article will teach how to go about in creating your company’s own safety policy.
While the entire point of this particular Company Policy is to guarantee everyone’s safety and health, there are a couple of things that you have to make sure that it covers.
A safety policy should consist of three parts, those being the following:
If you think that by making this a very long document will help ensure the safety of your employees, then you should forget that way of thinking. A long policy does not mean a good policy.
You need to identify who is supposed to perform what responsibility. In a small business that responsibility may just fall upon one person, but a larger one might require several people. So, let’s say that your company has someone who writes the risk assessments and statement template, and someone else checks the equipment that you use. You should identify the names of these individuals and make sure that you know what they’re responsible for and write them down. Also, make sure that you remind them of their responsibilities to ensure that they perform their duties in maintaining the safety of the workplace.
No matter what kind of policy you intend to make, you’ll need to describe its intended purpose to the people that will be reading it. So, when creating your workplace safety policy, you’ll need to create a personal statement of intent as this will outline the business overall philosophy in relation to the management of health and safety in broad terms. This should include references to the broad responsibilities of both management and the workforce to ensure that everyone does their part to maintain a safe and healthy work environment.
By law, this will have to be signed by the director in charge of health and safety, with a smaller company it is almost always the Managing Director. Your safety policy will need to carry a signature from the last 12 months; meaning that your safety policy will need to be reviewed at least once every single year.
This would talk about all of the different people in the company as well as what their duties are. This outlines the chain of command in terms of health and safety management, e.g:
Other organizational features should include:
In a smaller organization, one would need to make use of a management chart. A simple list would suffice if there are very few levels of management or control.
The final stage of writing your Policy is to identify the practical arrangements that will help you manage all of the different aspects that affect those who either carry out work or those who may be affected by any of the work that’s being done by the employees. This is going to be the largest section of your safety policy.
The arrangements give information to your people about how you manage a particular aspect of health and safety within the work environment. Every element that’s in this section should have its own heading and under that heading will be statement sample regarding how you are going to manage the risks that are associated with things such as electrical equipment as well as who is responsible for makings sure that it all takes place. The arrangements will vary dependent on the type of work that you generally undertake.
This section of the policy should include the following:
While you’re in the process of creating the policy, you have to remember that it should be able to state its main objectives.
Examples of which are the following:
1. Specify that health and safety are management responsibilities which rank equally with responsibilities that are related to production, sales, costs, and other similar matters.
2. It will indicate that the duty of project management is to see that everything is being done in order to prevent any risks to an employee’s safety and health. Basically, managers do whatever it takes to prevent things such as employees getting injured.
4. Identify the main board director or managing board director (or directors) who have prime responsibility for health and safety. This will help in making the commitment of the board precise, and provide points of reference for any manager who is faced with a conflict between the demands made for production and the demands for the safety of the employees.
5. Be updated to ensure that it is periodically revised in the light of current conditions. Once the policy has been reviewed and updated, it must then be signed by the chairman, managing director, chief executive, or whoever speaks at the highest level and who has the most authority when it comes to managing the health and safety within the workplace.
6. It must clearly state who is in charge of managing operations that pose potential health and safety dangers as well as how it’s going to be done.
You need to remember that every employee within the company has to be aware of the policy’s existence as well as its contents. The best ways to do this is by putting it in the employee handbook or requiring the employees to participate in training that should explain all the details regarding the policy. It’s also best if you have them sign an acknowledgment letter which states that they have read and understood everything in the safety policy.
If you would like to know more regarding how to make this particular policy or how you will go about in creating other types of company policies, then all you have to do is go through our site, find the articles which contain the information you need, and utilize what you have been able to gather to help you out.
Beautifully Designed, Easily Editable Templates to Get your Work Done Faster & Smarter.View All Workplace Policy Templates