The hotel invoice template is an official statement that provides a hotel guest with a receipt of room rent, room service, Wi-Fi usage, and other amenities for their stay. The hotel will gather all the payment information in advance and present the bill to t2328he hotel guest. The guest pays the bill upon check out. It is one of the best ways to get paid off while keeping the guests happy and cozy. You may also see invoice samples.
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5 Steps to Write a Hotel Invoice
Step 1: Mention the Name and Registered Address
It is very important to collect guest information for proper identification. Along with the name and registered address, mention an emergency contact number of the guest. In case of unforeseen incidents or when there are issues with the payment in the future, you can easily contact the guest to help rectify the issues.
Step 2: Provide an Invoice Number
An invoice number is a basis or reference helpful for the hotel while searching for the invoice in the hotel’s system. Mention the invoice number on the top of the template which will help find the name of the hotel guest easily while just entering the invoice number.
Step 3: Mention Complete Bill Details
While preparing a hotel invoice, you need to mention each and every amount charged for the overall stay. This includes the items or services charged including all the additional costs such as the basic room charge, hotel restaurant and bar charges, Wi-Fi charges, and much more as needed and the total cost to be paid at the time of check out.
Step 4: Breakdown of Added Fees and Taxes
Along with the bill details, you also need to mention the breakdown of the additional fees and taxes, if applicable, charged by the hotel. The law requires this breakdown to show and stipulate any additional fees or taxes charged in connection with the guest stay.
Step 5: Specify Payment Methods
By specifying the payment methods in your invoice, you can clearly show your options as to how the hotel’s guest will pay the billed invoice. The guest will make the payment in cash, credit or debit card, foreign currency, or company card as allowable by the hotel at the time of check-out.
10+ Hotel Invoice Template
1. Free Hotel Invoice Template
Get immediate access to the hotel invoice template design after download to keep the track of all booking records of the guests availing the hotel services. This invoice template provides complete details of the items and services provided, customers information, payment details, and stay details. These are ready-made templates, however, can be easily edited.
2. Grand Hotel Invoice Template
The Grand hotel invoice template allows you to list down the product or services provided along with the sum due. Customize this commercial document by adding the hotel name, logo, and contact details along with the sale details. The user-friendliness, convenience, and versatility of the template make it a great deal for the hotel business.
3. Hotel Stay Invoice Template
4. Hotel Room Invoice Template
5. Printable Hotel Receipt Template
6. Vertical Hotel Invoice Template
Create a bill in the form of the template to hand over to guests during check-out from the hotel. This hotel invoice template is available in A4 and US sizes for free. It is highly customizable and easy to edit. The free sample invoice uses high-quality and printable layouts with easy color changing option.
7. Sample Hotel Invoice Example
This sample invoice template is a good and clean sample which contains each detailed section that must be written in an invoice. It has separate sections with adequate spaces to fill in the complete details of the guest. Moreover, the sample specifies the breakdown of the additional charges if applicable, charged by the guest at the end of their stay.
8. Hotel Invoice Confirmation Voucher
The hotel confirmation voucher is one such template that provides the hotel guest with the complete information of their booking. It specifies the total cost along with the additional costs charged for their stay. This simple invoice template also states the general hotel policy and hotel cancellation policy just below the booking details.
9. Professional Hotel Receipt Template
The professional receipt template is a free-formatted template used for hotel businesses for invoicing room rent, bed, and breakfast. This sample shows how to customize the default sales invoice template into complete invoicing software. Mention the hotel details on the top of the template followed by the guest’s details and the total cost charged for the stay.
10. Printable Hotel Voucher Template
Generate this sample invoice template at the time of booking. Mention the hotel’s detail at the top of the voucher along with the check-in and check-out dates. The generated booking ID and receipt number while booking the hotel is also mentioned in the voucher. Also, mention the room charges along with the additional fees and charges if applicable.
11. Modern Tax Invoice Template
Tax Invoice is a sample template that contains the complete details of the guest’s booking. It has a separate section for mentioning the booking ID, voucher number, and invoice number. This section is then followed with the customer information on the left side and the breakdown of the payment on the right side of the modern invoice template. Trust this computer generated invoice for full information.