5 Debit Note Templates – Samples, Examples

In the field of business and finance, templates are very important. They are the backbone of every important document, be it legal or internal, that a company, organization, or conglomerate uses. One example is a debit note template, which is a sort of promissory note, but only in a sense.

Debit notes are pretty common in the field of goods and services. Their importance is somewhat on par to an invoice. However, if questioned which of the two is more important, the invoice would be the answer. Debit notes are in no way similar, or even near, to a thank-you note.

Company Debit

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  • PDF

Size: 40 KB

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Example of Credit Debit Note

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  • PDF

Size: 174 KB

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Simple Debit

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Size: 8 KB

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How to Write a Debit Note Template in Excel Format

Excel makes graphing, charting, and plotting very easy. It’s also the most common software out there and because of that, you’d normally write your debit note in Excel format as well. Here’s how you do just that:

  • Open Excel and click “New.”
  • Add a file name and then begin adding columns.
  • Include task names and other details like name, address, and contact number.
  • Save the file.

 

But still, the quickest way is to download debit and credit note templates then edit them and save them as debit note templates in PDF.

What Is a Debit Note?

Since the end goal here is to make a debit note template, you must first learn what a debit note is. Without understanding how it works and functions, you won’t be able to make an effective template out of it.

Basically, a debit note is a memorandum that is issued by a buyer to request for a credit note or pre-order a product. It can also be used as

Free Debit Note

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Size: 139 KB

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Sample Debit

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Size: 10 KB

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10 Things to Consider When Writing a Debit Note Template

Writing a debit note template can definitely prove to be a daunting task. It can be quite exhausting and would be complex at times, causing confusion and irritation. It can definitely be a hassle and a bore.

If you’re the one tasked to do so and you find it a bit difficult, here are a couple of things you have to consider when creating one:

  • It should have the supplier’s name, address, and VAT registration number.
  • The reason for the issuance of the debit note must be included.
  • Description must follow after the reason.
  • Accurate pricing, product type, and quantity must all be included.
  • The total debited amount, excluding VAT, must be present.
  • Debit note issuance date must be found.
  • The original tax invoice’s date and number must be included.
  • Customer’s name and address must be included.
  • The debited rate and amount of VAT.
  • The file should have the heading of “Debit Note.”

You must also consider the different structures of numerous note templates like free note templates and doctors note template. You can use the structure and format that they have and incorporate them in your debit note template.

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