10+ How to Write a Catering Proposal – Free Word, PDF Format Download


A catering proposal can be described as a document that is pitched to a client that provides all the information needed about a catering company’s services. It also mentions the quote about the services, terms of payment, the products for sale, if any, etc. To make these catering proposals might be a tedious job, so we have here the perfect templates you need to make your job easier. Take a look!

13+ FREE CATERING Templates - Download Now Adobe PDF, Microsoft Word (DOC), Microsoft Excel (XLS), Adobe Photoshop (PSD), Google Docs, Adobe InDesign (INDD & IDML), Apple (MAC) Pages, Google Sheets (SPREADSHEETS), Microsoft Publisher, Apple Numbers, Adobe Illustrator (AI)

Restaurant Catering Proposal Template

restaurant catering proposal template
File Format

Size: A4, US


Catering Services Proposal Sample

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Event Catering Proposal Template

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In the case of catering proposal templates, there are certain steps involved in making them that can ensure that these documents are made correctly. It would be prudent to know about these steps so that you can make sure that you have all the knowledge you would need to ensure that your own proposals are as well-made as possible. These steps can also be used when using other, like catering contract templates, as those kinds of documents can overlap.

Catering Bid Proposal Template

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Writing a Catering Proposal

While there is no denying that tools like sample proposal templates can be invaluable, it is also important that you have an understanding of how to make your own proposals yourself. With that in mind, here are some of the steps you would need to take include:

Step 1: Prepare a Cover Letter

The first part of your proposal should be the cover letter. Here is where you can state your intention to request catering services in the first place. The cover letter should include the nature of the event you have planned, as well as the date and venue.

Step 2: Include your Menu Selections

The next step in making a catering proposal is including what selections your clients can choose from. This includes what foods and beverages you can offer, as well as how much each one costs. Some simple proposal templates for catering include meal sets if you have them, which can make the task of placing orders easier for your clients.

Step 3: Extra Details to be Added

You should also include space for how many guests an event will have so as to let others know how many people to prepare for. This part of a catering proposal template you would likely have to do yourself since this is most dependent on the particular host and event.

Step 4: Explain your Company’s Policies

This is one of the most important parts of any proposal. Here is where you add all the important terms and conditions you need the client to know about your company and what you do. Keep it to a minimum and add all the legal terms the client needs to agree upon. Make sure that he/she reads it before they sign the proposal.

Step 5: Final Tally of all the Charges

The last and final thing you need to do is make the tally for all the charges you are taking from the client, Remember that you must be pretty clear on what you are adding and why. This is where you mention all the catering services you are providing. It is vital to include the menu selections precisely because your clients can use this information to help decide what they want from you for their particular event.

Standard Event Catering Proposal Template

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Annual Catering Services Bid Template

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Catering Truck Service Proposal Template

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Things to Remember:

Caterers can also provide more than just food items for events. You would also need to include these additional services in your catering proposal so that clients can have a complete idea of what you can offer. This includes such things as labor, linens, silverware, and so on. Take a look at the catering templates in PSD to make attractive flyers and other graphic designs with ease.

In order to make sure that your clients understand what this section is for, it would help to explain what these prices are meant for. This section can be dependent on knowing how many guests you can expect at any given event as this can help you prepare by letting you estimate how many people you would need to accommodate.

At the end of any printable event proposal template, you do need to have space where you can tally all the different costs together. This can make it possible for you to show your clients how the costs for their particular event adds up, making it easier to show them how much everything costs. This can also go some way to making sure that your tally stays accurate since both parties can see the tally themselves.

Catering Proposal Template

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Blank Catering Proposal Form

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Blank Sample Request for Catering Proposals Template

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Sample Catering Proposal Request Form

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Some catering business proposal template examples also take the time to include space for the company’s policies regarding the terms of a particular agreement. This can be used to let your clients know about some important details regarding making requests for catering. Some policies you may want to include might be cancellation policies, payment information, the minimum number of guests, and so on.

You should have an easier time of making and using any document if you have a clearer idea of what steps to take. After all, this is exactly the kind of information you can use to make certain that your arrangements with other parties can be carried out as smoothly as possible. This can ensure that you make each section of a catering service proposal understandable to your clients.

General FAQs

1. What is a Catering Proposal?

A catering proposal is a report that a potential client receives from a catering service company that has all the details like the terms of payment, the quotation, terms, and conditions, etc. It is mainly used when the client needs catering services for an event he/she has to attend or host.

2. Why is a Catering Proposal important?

A catering proposal is important for many reasons. It allows caterers and other food establishments who provide catering services, give information on how they can provide the catering needs for events and other occasions. Most importantly, they identify whether the catering business is fit for the needs of the client or not.

3. What should be included in a Catering Proposal?

The following details should be included in a catering proposal:

  • The sender company’s details like the name, what they do, etc.
  • The formal offer provided
  • Catering services for the event described in detail
  • Terms and conditions
  • Pricing for each service
  • Other legal terms that need to be added
  • Extra charges for other services, etc.

4. What are the qualities of a Good Catering Service?

A good catering service is one that fulfills all the needs and requirements of the client. It must have excellent time management skills and must be splendidly organized. They should also be friendly, hospitable and approachable so that the client feels comfortable around them. Also, having a great cook is always an addition.

5. What are the major components of a Catering Proposal?

The following are the major components of a catering proposal:

  • A cover letter
  • Menu items and charges for all the items
  • Additional charges, if any
  • Total cost and quote for all the services provided
  • Explanation of policies
  • Terms, conditions, and other legal procedures to be followed
  • Signatures, terms, and methods of payment, etc.

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