Administrative personnel help a lot in assuring that the reports needed by different departments concerning administrative issues are available and are properly stored. More than assuring that the references of the company are well kept, administrative employees also support the daily administrative needs of the business operations so that the functions of various departments will smoothly flow. There are many phases of operations that will be hard to maintain if administrative personnel will not do their job functions. This is the reason why it is very important for a company to have an employee that can assure that administrative tasks are done.
Nowadays, there are already a lot of competition in this line of work. If you are planning to apply for an administrative job position, you need to create a comprehensive Administrative Resume that can help you to highlight your experiences, technical skills that are helpful in the office, and your administrative abilities and professional functions that you can do for the benefit of the company’s administrative works.
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The career summary of an applicant is important to be stated properly as it will be one of the main things that employers will analyze for them to decide whether an applicant should be hired or not. Moreover, it will be better if a person can identify his or her aspirations in terms of career growth and his or her desire to help the company achieve its goals and objectives while satisfying his or her professional needs as well.
It is very essential for an administrative resume to have the following items that can reflect the experiences of the applicant in terms of the tasks that s/he is expected to do for the company:
- The administrative works that the applicant knows and the office procedures that s/he is aware of. It includes not only the information that he or she can enumerate but on how he or she can put these information into action and implementation.
- The administrative coordination, planning and organizing processes that the applicant can do.
- The ability of the applicant to work in a fast phased environment where he or she is required to provide services to different individuals and teams.
- The additional value that the applicant can provide to the administrative area of the business and the entirety of the company..
If you want your application to be more detailed, you can create an Administrative Cover Letter to accompany your resume.
It is important for an administrative resume to chronologically arrange the work experiences of the applicant so that the prospective employer will know the level of work practices that the individual has already experienced. The work experiences listing should have the following details:
- The name of the company that the applicant provided administrative duties
- The time duration that the applicant provided his or her administrative services to a particular business
- The previous job positions of the applicant and how they are related to administrative tasks
- The administrative job functions of the individual
Skills and Abilities
A few of the skills and abilities that you should have and should be written in your professional profile if you want to apply for an Administrative Job Position are as follows:
- Organizational skills
- Customer support and excellent guest services skills
- Information technology skills
- Meeting Minutes Taking
- Data Recording and management
- Filing, archiving and bookkeeping skills
- Reception and other frontline activities support
Job Functions of an Administrative Assistant
Your resume should be able to focus on your expertise and competencies on the following job functions for you to have higher chances of getting the job:
- Ability to perform different clerical duties specifically in the industry where the business is involved with
- Ability to obtain specializations on different administrative works for particular business processes to understand technical tasks that are needed to be done
- Knowledge on different mediums, platforms and channels that can be used in managing and distributing corporate information
- Knowledge on different book keeping methods that are used to monitor and record expenditures
- A grip on planning and scheduling techniques that are used to organize the activities of the business
- Ability to create spreadsheets that are used in different transactions, reports and processes
- Knowledge on different documentation procedures and how ti can be applied in the business operations
- Ability to store, organize and manage both confidential and public files
- Knowledge in the assessment of employees’ salary information
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Different Kinds of Administrative Works
If you want to apply in an administrative job, here are a few job positions that you may want to try:
Before applying for a specific administrative job, you need to do the following steps first so you can be sure that you will write a comprehensive resume aligned and appropriate for the job that you want to get:
- Assess yourself whether you have the qualifications and experiences that are needed for the job position
- Identify your strengths and think of how you can use it to your advantage should you be hired in the job
- Research about the job functions of the particular administrative job so you can be guided on what to write on your resume
- Know the standards that you need to meet especially in terms of technical skills required by the job
One of the main functions of an Administrative Personnel is to support different office activities, transactions and processes. A few of these workloads that you need to write in your resume’s expertise listing are as follows:
- Managing the client listings and create a record of the company’s customers to assure that proper office records are maintained and organized. Office lists need to be arranged in a particular period of time like monthly, quarterly or annually for easier allocation.
- Assisting in different management activities and assure the presence of administrative support in different company offices. These includes activities regarding directory listing; logistics; storage maintenance; and inventory of company owned materials, tools, and equipment.
- Operating different office machines that are needed to be used for the completion of different processes and procedures.
- Managing the list of the company’s assets as well as the office supplies that are needed by different departments.
- Assuring that the concerns of the employees are answered and that the management is aware of the common complaints of the workforce.
- Sourcing for suppliers that can provide the needs of the company office at a reasonable price without compromising item quality.
- Resolving administrative problems and issues through continuous coordination with different departments.
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Additional Administrative Job Functions
If you want to apply for an administrative position, you need to be aware of other functions that you will face in the workplace as you provide your administrative services to different divisions and departments of the company. Make sure that the skills, abilities, and other competencies listed in your Administrative Assistant Resume are related to the needs of these job functions. A few of these additional administrative job functions are as follows:
- You need to greet guests, visitors, and clients of the business. Since you need to provide administrative works that involve different company departments, there is a chance that you will go from one office to another which makes it more possible for you to have client encounters.
- Make sure that great customer service is always practiced in different transactions in the business operations. With the number of people that you talk to for the documents and information that you need to compile and record, you are already aware of the different customer responses and how these can affect the company.
- You need to create different business documents, which means that you should be aware of the different systems that the business use in creating them. Computer literacy is a must in the job and you should be able to curate letters that are professional-looking and well comprehended.
- A part of your additional tasks is to send and receive forms, faxes, and e-mails. Most of them are already incorporated in your main job functions but there would also be times that you need to do them due to special requests and transactions.
- You need to answer phone calls and be able to answer questions that are related to administrative functions, duties, and guidelines.
- Employees handling administrative positions are also tasked to create schedules for meetings, company activities, interviews and board discussions. Aside from scheduling these things, administrative personnel also need to assure that the information regarding these matters are well coordinated.
Since you are already guided by the things that you need to put in your resume and the items that you need to consider in curating your professional profile, the next thing to do is download the samples and templates of administrative resumes that are available in this page and other Administrative Resumes in the link provided so you can already start applying the knowledge and techniques that you have learned in doing your own resume.