While working in an organization or company, one should remember that being absent constantly and without valid reasons is a violation. If you have any employee who's continually being absent from work without a valid excuse, you may warn him or her. Choose from our ready-made collection of Attendance Warning Letter Templates. These templates are 100% editable and printable. Using a template will always save you time. These are also professionally written with high-quality content. What are you waiting for then? Subscribe and download a template now!

What is an Absent Warning Letter?

An absent warning letter is a document that you send to someone who has constant unauthorized absences. This letter includes a warning about what might happen if the person continues to absent without permission.

How to Write an Absent Warning Letter?

Last 2017, around 3% of a company's labor force was absent every day, according to the U.S. Department of Labor. It's essential to note that absenteeism is a huge problem in any company. Constant irregular attendance is going to affect a company's workforce and productivity. So, if you have an employee who has an irregular attendance, it's essential to give him or her a fair warning through an absent warning letter.

To help you out, here we have cited some tips for making one.

1. Explain the Violation

Start your simple letter by explaining what violation the employee committed at work. You can't assume that the employee will directly know the reason why you sent the warning. Tell the employee that the letter is about his or her unauthorized absences or a constant late coming to work.

2. Be Specific

In writing the sample letter, you also have to make sure that you have a record of the days when the employee did not show up. You need to specify the dates and the number of days the absences. This will stand as your evidence.

3. Provide Consequences

Don't forget to add the possible consequences of the employee's actions if he or she didn't adhere to the policy. You may specify what kind of disciplinary action the person may face. By doing this, you prepare the employee of what might happen next.

4. Use Formal Language

In your written letter, make sure that you know the proper tone to use. Always remember that while writing any business letter, a verbal warning letter, or a termination letter, your tone should be formal. Formality is important because it shows an impersonal and unbiased way of communication.

General FAQs

  • What is poor attendance at work?

  • What is attendance and punctuality at work?

  • Why do schools care so much about attendance?

  • Are sick days excused absences? 

  • What qualifies as excessive absenteeism?

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