Attendance Warning Letter Templates

Late and Absences is a Big No To Any Company. So, as The HR Manager, It's Time To Conduct Disciplinary Actions on Employees With Poor Attendance at Work By Sending Them a Formal Written Attendance Warning Letter. Thanks To's Free Sample Templates, You Can Easily State Your Concern With Their Absenteeism, Including The Consequences of Their Recurring Actions.See more

What is an Absent Warning Letter?

An absent warning letter is a document that you send to someone who has constant unauthorized absences. This letter includes a warning about what might happen if the person continues to absent without permission.

How to Write an Absent Warning Letter?

Last 2017, around 3% of a company's labor force was absent every day, according to the U.S. Department of Labor. It's essential to note that absenteeism is a huge problem in any company. Constant irregular attendance is going to affect a company's workforce and productivity. So, if you have an employee who has an irregular attendance, it's essential to give him or her a fair warning through an absent warning letter. 

To help you out, here we have cited some tips for making one.

1. Explain the Violation

Start your simple letter by explaining what violation the employee committed at work. You can't assume that the employee will directly know the reason why you sent the warning. Tell the employee that the letter is about his or her unauthorized absences or a constant late coming to work. 

2. Be Specific

In writing the sample letter, you also have to make sure that you have a record of the days when the employee did not show up. You need to specify the dates and the number of days the absences. This will stand as your evidence.

3. Provide Consequences 

Don't forget to add the possible consequences of the employee's actions if he or she didn't adhere to the policy. You may specify what kind of disciplinary action the person may face. By doing this, you prepare the employee of what might happen next.

4. Use Formal Language

In your written letter, make sure that you know the proper tone to use. Always remember that while writing any business letter, a verbal warning letter, or a termination letter, your tone should be formal. Formality is important because it shows an impersonal and unbiased way of communication. 


  • What is poor attendance at work?

      Poor attendance at work is a critical problem in any company. Poor attendance means low productivity, which negatively affects any company.

  • What is attendance and punctuality at work?

      Attendance and punctuality are crucial in any workplace. When an employee arrives early and doesn't absent from work, the employee becomes productive and gives a good outcome. Doing the opposite will affect the employee's morale, which can lead to producing less than needed.

  • Why do schools care so much about attendance?

      A school cares so much about attendance because attendance helps students with their academic accomplishments. If a student is continuously absent, he or she will miss lessons that can't help with his or her learning progress, which can lead to poor performance.

  • Are sick days excused absences? 

      Yes, sick days are excused absences. Also, it's crucial to inform your manager about your absences due to sickness so that he or she can record them.

  • What qualifies as excessive absenteeism?

      When an employee can't present valid reasons for his or her constant absences, you can qualify that as excessive absenteeism.