Some executives are vital to maintaining the success of every business that is booming. If you’re an executive that needs to create a respectable message, have a look at our professional Executive Letter Templates! You can quickly draft a proper note by downloading our 100% customizable samples, which are available in a plethora of formats. The best thing about these templates is that they already come with pre-written content by industry professionals that minimizes your tasks while personalizing them. This way you also save time using our templates. Don't wait any more-- subscribe now and prepare an executive letter for service requests, job applications, and more!

How to Write an Executive Letter?

From resume, cover letters to formal "Thank you" notes, drafting a proper business letter is necessary for executive-based correspondence. As the website, ThoughtCo, puts it, a letter is used in both a casual and business setting, which makes it suitable for sharing a variety of information.

Also, if you'd like a few tips on how to write an executive letter efficiently, continue reading

1. Make a General Layout

An executive letter must use the business format. So, after opening a new document in your preferred processing software (e.g., MS Word, Apple Pages, Google Docs), set the page size to your region's standard and pick a portrait format for the orientation layout. As for the margin, set it to 1 inch.

2. Add Title and Basic Information

In your simple letter, it'd be wise to include a fitting title based on its contents, which should be aligned to the center and have a larger font size than the rest of the document. Next is the date of writing, which needs to be positioned on the left side. Following that, input the receiver's full name and address after moving down by two (2) spaces.

If your letter is addressing a company/organization as a whole rather than a single person, then use that company's name instead.

3. Draft the Dialog

The next part you should work on in your document is the actual content, which should talk about your particular topic/concern.

For this section, start with the salutation. It needs to be appropriate for your letter's professional tone, so go with, "Dear Mr/Ms [NAME]," to address the reader. If there's no specific person to send the letter to, then "To whom it may concern," will suffice.

Before moving on to the letter's dialog, use the first sentence or paragraph as an introduction, stating the purpose of your message.

4. Wrap-Up the Letter

Are you done with your letter's dialog? To bring the document to a close, enter a simple closing remark. Next, enter a formal valediction; either, "Regards," or "Yours truly," will be suitable. Move down by at least four (4) spaces before adding your full name (and job title, if required). Place your signature in the reserved space should you wish to print it. If you are sending the letter through email, attach your email signature.

After reviewing your work, it's finally ready to mail out. Lastly, if you want executive-focused examples for putting together a recommendation, application, and more, then don't forget to check out our Executive Letter Templates!

General FAQs

  • How do you draft an executive cover letter?

  • How do you address a letter to a CEO?

  • How long is an executive summary?

  • What is the purpose of an executive summary?

  • What sizes can I print an executive letter in?

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