How to Write an Executive Letter?
From resume, cover letters to formal "Thank you" notes, drafting a proper business letter is necessary for executive-based correspondence. As the website, ThoughtCo, puts it, a letter is used in both a casual and business setting, which makes it suitable for sharing a variety of information.
Also, if you'd like a few tips on how to write an executive letter efficiently, continue reading
1. Make a General Layout
An executive letter must use the business format. So, after opening a new document in your preferred processing software (e.g., MS Word, Apple Pages, Google Docs), set the page size to your region's standard and pick a portrait format for the orientation layout. As for the margin, set it to 1 inch.
2. Add Title and Basic Information
In your simple letter, it'd be wise to include a fitting title based on its contents, which should be aligned to the center and have a larger font size than the rest of the document. Next is the date of writing, which needs to be positioned on the left side. Following that, input the receiver's full name and address after moving down by two (2) spaces.
If your letter is addressing a company/organization as a whole rather than a single person, then use that company's name instead.
3. Draft the Dialog
The next part you should work on in your document is the actual content, which should talk about your particular topic/concern.
For this section, start with the salutation. It needs to be appropriate for your letter's professional tone, so go with, "Dear Mr/Ms [NAME]," to address the reader. If there's no specific person to send the letter to, then "To whom it may concern," will suffice.
Before moving on to the letter's dialog, use the first sentence or paragraph as an introduction, stating the purpose of your message.
4. Wrap-Up the Letter
Are you done with your letter's dialog? To bring the document to a close, enter a simple closing remark. Next, enter a formal valediction; either, "Regards," or "Yours truly," will be suitable. Move down by at least four (4) spaces before adding your full name (and job title, if required). Place your signature in the reserved space should you wish to print it. If you are sending the letter through email, attach your email signature.
After reviewing your work, it's finally ready to mail out. Lastly, if you want executive-focused examples for putting together a recommendation, application, and more, then don't forget to check out our Executive Letter Templates!
How do you draft an executive cover letter?
- Use an appropriate format.
- Use a formal header.
- Start with a friendly salutation and introduction.
- State why you want the job.
- Add a call to action.
How do you address a letter to a CEO?
Use “Dear Mr/Ms/Mrs.” followed by their full name. If you’re not familiar with their identity, then use “Dear Sir/Madam” instead.
How long is an executive summary?
This can greatly vary depending on your business plan or proposal.
What is the purpose of an executive summary?
An executive summary is used in providing an interesting overview of a company or a business’s key aspects.
What sizes can I print an executive letter in?
Either A4 size or US letter size. Though, which one to choose will depend on your local standard.