Promotion Letters, are formal documents that are used internally in a company. These documents are given out by the HR department to inform one of the exemplary staffs receiving it, that they will be promoted from their current position while receiving a salary increase at the same time.
As employees. We’ve all dreamt of getting this beautiful piece of good news on paper. How many employees have felt elated as soon as they got these shining recommendations? It means that all that hard work in the office wasn’t for nothing and that our employers have acknowledged the blood, sweat and tears we put into our jobs everyday.
On the employers end, just like a job offer, you need to make sure that when writing up a promotion letter, it must be clear and concise. It must also contain the following:
1. Date and Time
-Of course you will need to place in the date and time of the promotions effectivity.
-When adding on more responsibilities to your employee, he/she must get an incentive to take the offer an amount you think is feasible for the role he/she is about to take on.
3. Job description
-This tells your employee of what he/she is to expect in this new role, as well as introduce him/her to a new work load.
4. And lastly, the reporting structure of the role.
-This gives him/her the idea as to what his/her rank is in the company.
Make sure that your promotion letters are brief and straight to the point, no need for flowery words to flatter your employee. Just receiving this letter is flattery enough, considering that it would also mean that they would become the shining examples of what his fellow co-workers should strive for. Also always keep into consideration that the letter must sound as professional as possible. You will leave a better impression if you are able to properly formulate your letter, making sure that there are little to no errors in grammar or in spelling.
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