As a manager, you've probably written hundreds of quarterly or annual reports in your career. And because you're a manager, it's expected that you understand the value of having a refresher of the basics from time to time. So without further ado, here a few basic tips in writing a quarterly report.
1. Oversee the Entire Operation
Overseeing the entire operation can help you obtain enough concrete facts for your report sheet. From time to time, roam around the work premises and take notes of your employees' performances and productivity. Have a direct line of communication with your employees' direct superiors to obtain more first-person views regarding the entire operation.
2. Gather Your Daily Reports and Monthly Reports
There might be some issues and occurrences on your previous daily reports and monthly reports that haven't been resolved yet. You must include them so that they may be resolved as soon as possible. You can also include the issues and occurrences from previous reports that were already resolved to add some positives to your quarterly report.
3. Emphasize Significant Occurrences
It's important to emphasize and highlight significant occurrences in a way that they'll become a top priority. This is most important especially when it concerns finances and the quality of the business's products and services. Those are the three factors that keep a business running.
4. Keep It Simple
What's being implied by this tip is that quarterly reports must be straight to the point all the time. Hence, you should avoid using flowery words in your report outline that might dwindle the context of information. This is to avoid possible misunderstandings that can potentially cause even more problems in the business. More importantly, avoid adding information that doesn't have any hint of relevance.
5. Review Everything
Once you're done injecting all the need information in your quarterly report, take some time to go over it, edit and proofread from start to finish before submitting it to your superiors. Look out for some typos that you might have made, especially possible unintentional grammar discrepancies. More importantly, see to it that all the occurrences in your quarterly report add up accordingly.