Rejection Letter Templates

Inform A Job Candidate, College or University Applicant, or Vendor That You Are Rejecting Their Work Application, School Admission, or Business Proposal Through A Professional Rejection Letter or Email. With’s Free Editable and Printable Rejection Letter Templates, We Make Your Tasks as An Interviewer or Liason Officer More Efficient.See more

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  • Rejecting a job applicant is hard. You need to gather enough courage to deny them an opportunity to be a part of your team. A letter is a formal way of conveying such a message, and our Rejection Letter Templates are the perfect tool for that! It has original content and layout that you can easily customize. There's no need to stare at a blank document and sweat your way through the writing phase. You can edit and print this document instantly in A4 and US letter sizes. Using them will take only some minutes to get ready with the letter. Enjoy our templates and their advanced features with one single click. Subscribe now to start downloading!

    How to Write a Rejection Letter?

    A rejection letter is a document that companies send to job applicants who didn't pass the initial exam or interview round. It explains why a candidate isn't the right fit for the company in a humble tone. 

    According to Zety, the average number of applicants per job in 2015–2016 was 52 to 59. Even in this average competition, companies still reject applicants. As a manager or someone who belongs to the HR team, this scenario is inevitable. You have to write a rejection letter to inform the candidate of his or her results properly.

    If you need some tips in writing one, read more. 

    1. Thank the Candidate

    Rejection is painful. Appreciate the candidates for their time in applying for the vacant job position. It may sound useless but it impacts applicants' thoughts and minds, a word of thanks will somewhat help in motivating them for further opportunities. 

    2. Be Direct and Neutral

    Companies don't usually state the real reason for rejecting an applicant. With that, soften the blow of the bad news by saying that despite their excellent resume and credentials, you chose another candidate who comes close with the job requirement. This neutral approach is the safest one that you can apply in situations like this. 

    3. Point the Strength

    Give the applicant a confidence boost. Point out his strengths and highlight his best qualities based on his application documents and interview. Doing such will give him a sense of encouragement to continue trying his luck for his future. 

    4. Express Hopeful Wishes

    Lastly, give well-wishes to the rejected applicant. It's the best way to wrap up your letter. Encourage him to apply for other positions in your company if there are available ones in the future. 


  • How do you take a rejection from a company?

      Rejection from a company, school, business, university, or any other institution is not always a bad thing. You have to accept it and plan your next move. As they say, every "no" still has something bigger in store. You're meant for greater things even if you don't end up getting what you want. 

  • Do all companies send rejection letters?

      Sending rejection letters usually depends on the company, so not all of them send rejection letters. 

  • What are the reasons for companies for rejecting applicants?

      According to the website, Local Wise, companies reject applicants because of these following reasons:

      1. Not coming on time to the interview
      2. Poorly written resume and cover letter
      3. Bad mix of clothing
      4. Salary expectations
      5. Lack of passion
      6. Unresponsive to emails 
      7. Wrong skill set
      8. The vacant position is not already available

  • Do you need to write a long rejection letter?

      No, you don't. You only have to keep your letter short and understandable. Always remember to write concisely and have a calm and respectful approach in your letter.

  • What are the kinds of applicants that companies usually encounter?

      There are different kinds of applicants in a company. Some already have lots of experience while some are still fresh out of college.