Get Access to World’s largest Template Library & Tools

How to Use the Document Outline in Google Docs

Got some questions about what a document outline is and how to function it in your Google Docs file? This article on how to use the document outline in Google Docs has got you covered.

How to Use the Document Outline in Google Docs

  • Step 1: Visit the Official Google Docs Site

    how to use the document outline in google docs stepHead to docs.google.com for desktop/web users. Or install the Google Docs app from the Apple Store or Google Play for Android and IOS users. Then, open the app. Once you are inside Google Docs, you can create a new document to get started or open an existing one.

    how to use the document outline in google docs dialog box

  • Step 2: Display the Document Outline

    how to use the document outline in google docs stepThe document outline is actually a built-in feature in Google Docs that you can control whether you want to display it or not. Showing it is simple. Create a Google Docs, move to the top menu of your screen, and click “View.” Then, select “Show document outline” to make sure it is checked and displayed on your screen.

  • Step 3: Check the Document Outline on the Left

    how to use the document outline in google docs stepThe outline will be automatically displayed on the left side of your document. The example above is how it is supposed to look.

  • Step 4: Add the Headings Outline

    how to use the document outline in google docs stepIt is possible that you might not see outlines or that your document outline is still blank. And that is because you still have not formatted some texts into titles, subtitles, headings, or subheadings in your document. The point is that any level of heading is needed to display them in the document outline. Hence, tap “Format” on the top menu. Select “Paragraph styles” and you can choose different headings besides the normal text for your document.

  • Step 5: Remove Outlines

    how to use the document outline in google docs stepIn case you want to get rid of certain outlines in the document outline, the key is to remove specific headings until you remove them as outlines. No format changes are required so it is definitely simple. Just click the “X” icon on the right side of the heading you want to remove in the document outline. Then, it will be out of the outline.

Why is a document outline important?

The document outline tool is essential since it helps you keep your document’s content organized. You can structure your document in Google Docs and make it easy for navigation. That means you just click on a heading or title to move to that specific part of your document pronto. Moving around the text using the outline is made easier just like the table of contents.

How do I add a document outline back?

Since you already know how to remove an outline, you can also add that outline back whenever you want to. Just click the specific text in the document that has not been included in the outline yet. Right-click it and select “Add to document outline.”

What is the keyboard shortcut to show document outline?

Simply press Ctrl + Alt + A or Ctrl + Alt + H to show the document outline in Google Docs. Just remember that this shortcut won’t work if you use Google Docs on mobile.

How do I show the ruler in Google Docs?

Besides the document outline, the ruler is helpful for aligning texts, images, and other media. Just head to “View” on the upper menu. Then, tap “Show ruler.” It will put a checkmark on the “Show ruler” button and you can already view the ruler in your file.

More in Google

How to Outline Cells in Google SheetsHow to Print Selected Cells in Google Sheets
How to Make an Organizational Chart in Google SheetsHow to Dedupe in Google Sheets
How to Organize by Date in Google SheetsHow to Open Excel in Google Sheets
How to Subtract in Google SheetsHow to Make an Org Chart in Google Sheets
How to Subtract Cells in Google SheetsHow to Make a Table in Google Sheets
How to Sort by Multiple Columns in Google SheetsHow to Split a Column in Google Sheets
How to Split Names in Google SheetsHow to Split First and Last Names in Google Sheets
How to Sort by Last Name in Google SheetsHow to Split Columns in Google Sheets
How to Split Cells in Google SheetsHow to Spell Check in Google Sheets
How to Sort by Due Date in Google SheetsHow to Pin a Column in Google Sheets
How to Pin Rows in Google SheetsHow to Sort by Column in Google Sheets
How to Sort Numbers in Google SheetsHow to Sort Multiple Columns in Google Sheets
How to Sort Columns in Google SheetsHow to Sort by Date in Google Sheets
How to Sort Alphabetically in Google SheetsHow to Sort Dates in Google Sheets
How to Skip a Line in Google SheetsHow to Show Formulas in Google Sheets
How to Search on Google SheetsHow to Search in Google Sheets
How to Rename Columns in Google SheetsHow to Remove Underline in Google Sheets
How to Remove Lines in Google SheetsHow to Set Print Area in Google Sheets
How to Separate First and Last Name in Google SheetsHow to Sort by Color in Google Sheets
How to Sort a Column in Google SheetsHow to Select Multiple Rows in Google Sheets
How to Select Multiple Cells in Google SheetsHow to Remove Gridlines in Google Sheets
How to Select a Data Range in Google SheetsHow to Round Numbers in Google Sheets
How to Save in Google SheetsHow to Resize Rows in Google Sheets
How to Remove Empty Rows in Google SheetsHow to Save Google Sheets
How to Resize Columns in Google SheetsHow to Remove Duplicates in Google Sheets
How to Rename a Column in Google SheetsHow to Refresh a Pivot Table in Google Sheets
How to Reference Another Sheet in Google SheetsHow to Put Checkboxes in Google Sheets
How to Remove Blank Rows in Google SheetsHow to Protect Cells in Google Sheets
How to Merge and Center Cells in Google SheetsHow to Merge Two Columns in Google Sheets
How to Merge Two Cells in Google SheetsHow to Resize Cells in Google Sheets
How to Name Columns in Google SheetsHow to Make a Line Chart in Google Sheets
How to Multiply in Google SheetsHow to Make a Header in Google Sheets
How to Multiply Two Cells in Google SheetsHow to Merge Cells in Google Sheets
How to Make an XY Graph in Google SheetsHow to Make a Graph on Google Sheets
How to Make a Column Stay in Google SheetsHow to Open Excel Files in Google Sheets
How to Name a Column in Google SheetsHow to Multiply Columns in Google Sheets
How to Multiply Cells in Google SheetsHow to Move a Column in Google Sheets
How to Move Rows in Google SheetsHow to Make a Checkmark in Google Sheets
How to Make Text Wrap in Google SheetsHow to Make a Cell Bigger in Google Sheets
How to Make a Budget in Google SheetsHow to Move Columns in Google Sheets
How to Move Cells in Google SheetsHow to Make Text Fit in Google Sheets
How to Make a Box Bigger in Google SheetsHow to Make Line Graphs in Google Sheets
How to Make All Cells the Same Size in Google SheetsHow to Make Columns Bigger in Google Sheets
How to Make Rows Bigger in Google SheetsHow to Lock a Sheet in Google Sheets
How to Make Charts in Google SheetsHow to Make Bar Graphs in Google Sheets
How to Lock a Row in Google SheetsHow to Make Boxes Bigger in Google Sheets
How to Lock a Cell in Google SheetsHow to Lock Rows in Google Sheets
How to Lock Formulas in Google SheetsHow to Insert a Drop Down in Google Sheets
How to Lock Cells in Google SheetsHow to Insert Multiple Columns in Google Sheets
How to Insert Formulas in Google SheetsHow to Insert Checkboxes in Google Sheets
bottom banner