How to Write an Intent Letter?

An intent letter, also better known as a letter of intent or letter of interest, is a formal letter used in numerous situations. According to Indeed, an intent letter is necessary for job application, finding prospective employers, and responding to a job posting. However, intent letters can also be used in business transactions and academics. When an intent letter is used for employment, it can be utilized to express your intention of being part of the company. An intent letter will also serve as a binding contract that proposes the terms and conditions in a business transaction. Furthermore, in academics, an intent letter is a college or graduate school application essay.

Regardless of your intent letter's purpose is, make sure your letter is well-written, professional, and expresses your intention well. There are things to consider in drafting this document. And for that reason, we are here to help you write an effective intent letter for yourself. Here are some tips in writing a letter of intent:

1. Observe Proper Formatting

The format is an element in a letter that should not be disregarded. Your intent letter needs to observe the business letter format. Your sample letter needs to start with your contact information followed by the date, the recipient's contact information, subject line, salutation, the body of the letter, conclusion, and signature line. Make sure that no components of a letter are omitted.

2. Include a Subject Line

A subject line needs to be present in your intent letter. Your subject line should be a phrase or a concise sentence. Your subject line can be like "University Admission," "Purchase of Real Estate," or "Small Business Acquisition Proposal." Although the subject line is a phrase or a short sentence, it should be able to clearly explain or suggest the intention of the letter.

3. Keep It Straightforward

Keep in mind that your letter should not go beyond one page. Keep your content to a minimum because the recipient might lose interest. No one likes to read a lengthy letter. Just because you have to keep your content to a minimum, it doesn't mean that the information in your letter is also limited. A trick to avoid having a lengthy letter is to write down the details you want to include in your letter. Afterward, start eliminating details that you think are unnecessary or start combining ideas. Once you've removed the inessentials, you can now start writing the final draft. Always go into the specifics; don't go writing more than what is necessary.

4. Proofread before Sending

Proofreading is a must in letter-writing. You have to keep your letter professional, polished, and error-free. Take a break for a few minutes before you start thoroughly proofreading your letter. Gaps, repetition, errors, grammar mistakes, and typos can be identified through this process allowing you to make the necessary changes. Also, you can ask other people to read over your letter to proofread before you print or submit it.

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