How to Make a Report Gantt Chart?

From accounting to construction, the function of a Gantt chart is suitable for all kinds of fields and professions. As explained by, a Gantt chart is a diagram that utilizes bar-shaped visuals to represent the different timeframes within a project.

And, if you’re not sure how to make a Gantt chart and need a push in the direction, simply read through our quick and easy steps found just below!

1. Set the Orientation Layout and Create a Data Table

First things first, open a new document in your chosen editing program; preferably, a program that lets you set up a grid table (like Google Sheets, Google Docs, MS Excel, etc). Next, set the page’s orientation to a landscape format.

Then, insert a data table that’s going to contain your task names and timeline values. Add 3 columns and however many rows for your tasks with an extra top row for labeling purposes; so, if you have 4 tasks, then insert 5 rows.

2. Fill In the Data Table

After laying down the data table in your document, label each column using the extra row you’ve prepared. Label the 3 columns as Task, Starting Day, and Duration. Next, use each row to input the required data, categorizing them under their respective columns.

3. Create a Bar Chart

With the data table complete, the next part to work on is the bar chart, which will be used in measuring your different timelines. Insert another grid table and use the information in your data table to determine the number of rows and columns you need. For example, if you have 5 activities, create 5 rows; if it takes 20 days to complete all of your tasks, then add 20 columns. And an extra row and column as well for more labeling.

4. Measure Your Timelines

Now that you have the 2nd table ready, go ahead, and input the information as required; label each row with a task and use numbers to represent each day’s column. After that, pick a color of your choosing and use it to fill in a series of cells that’s as long as it takes to finish a task, going from the left side of the row and advancing to the right. Be sure to save the document file in an easily accessible spot in your computer’s storage for updating and referring to later on.

In search of customizable status reports for use in academics, engineering, marketing, and more? Then don’t forget to have a look at our Report Gantt Chart Templates!

General FAQs

  • How do you define a Gantt chart?

  • What are the two main parts of a Gantt chart?

  • Why should I use a Gantt chart for progress reports?

  • Why is it called a Gantt chart?

  • What kinds of projects can benefit from using a Gantt chart?

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