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Whether it’s an animation project, a recruitment program, or other important work, there are plenty of different tasks and activities that need to be carried out. This is why it’s crucial for the progress of those tasks to be reported on and kept updated regularly. And, to do that, one especially useful tool to incorporate is the Gantt chart. The simple and direct format of Gantt charts allows you to easily keep track of timelines. So, to help you set up your own activity report, we have a set of Report Gantt Chart Templates that you can download! Choose from a wide range of file formats to match your preferred processing software; available in both A4 and US letter sizes. Download today--create a concise report on timelines in your operational plans!
From accounting to construction, the function of a Gantt chart is suitable for all kinds of fields and professions. As explained by investopedia.com, a Gantt chart is a diagram that utilizes bar-shaped visuals to represent the different timeframes within a project.
And, if you’re not sure how to make a Gantt chart and need a push in the direction, simply read through our quick and easy steps found just below!
First things first, open a new document in your chosen editing program; preferably, a program that lets you set up a grid table (like Google Sheets, Google Docs, MS Excel, etc). Next, set the page’s orientation to a landscape format.
Then, insert a data table that’s going to contain your task names and timeline values. Add 3 columns and however many rows for your tasks with an extra top row for labeling purposes; so, if you have 4 tasks, then insert 5 rows.
After laying down the data table in your document, label each column using the extra row you’ve prepared. Label the 3 columns as Task, Starting Day, and Duration. Next, use each row to input the required data, categorizing them under their respective columns.
With the data table complete, the next part to work on is the bar chart, which will be used in measuring your different timelines. Insert another grid table and use the information in your data table to determine the number of rows and columns you need. For example, if you have 5 activities, create 5 rows; if it takes 20 days to complete all of your tasks, then add 20 columns. And an extra row and column as well for more labeling.
Now that you have the 2nd table ready, go ahead, and input the information as required; label each row with a task and use numbers to represent each day’s column. After that, pick a color of your choosing and use it to fill in a series of cells that’s as long as it takes to finish a task, going from the left side of the row and advancing to the right. Be sure to save the document file in an easily accessible spot in your computer’s storage for updating and referring to later on.
In search of customizable status reports for use in academics, engineering, marketing, and more? Then don’t forget to have a look at our Report Gantt Chart Templates!
A Gantt chart is defined by its use of bar-shaped visuals for measuring timelines in a project.
The data table and the bar chart.
With the help of a Gantt chart, you can quickly organize and monitor the days required to fulfill each task in a project, thereby making it effective for reporting on the completion progress of those tasks.
This is the name given to it because the inventor was Henry Gantt.
Any project that takes a considerable number of days to complete and requires multiple tasks to do so.