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In project management, the scheduling of various types of deliverables is an essential factor for the success of the project. It allows the project management team to meet the required timelines by outlining the specific work and its commencement and finishing schedule. If you have an upcoming project, you must prepare your Gantt chart by now. For your convenience, you can download our multi-format, 100% customizable, and professionally designed Schedule Gantt Chart Templates in Microsoft Excel. With these templates, you don’t have to waste your time drafting your template. Download these templates in a few seconds and subscribe for more!
The schedule Gantt chart is a horizontal bar sheet that outlines the project’s deliverables, tasks, and schedules. Modern Gantt charts also include the responsible personnel for such deliverables. It is a simple yet effective way to align the project’s schedule. According to Teamgantt, a software company, the Gantt chart has been used since the 1910s until today. It allows the project team to visualize the project, connect the tasks and schedules, and keep everyone on the same page.
Making a Gantt chart might be a challenging task for a beginner or someone new to project management. To help you out, we prepared a few tips for you when making a Gantt chart.
The tasks and timeline are one of the most important factors in your project. For example: If you are making a construction project schedule, you need to identify such tasks and analyze their schedule of execution. These pieces of information will be the highlight in your schedule Gantt chart.
One of the main purposes of your schedule Gantt chart is to make everyone aware of the project tasks’ schedules. Therefore, you must indicate the details. Avoid using long sentences in your Gantt chart. Use few words only that are easily understandable to your project management team.
The remarks or comments are also an important part of the project’s tasks. Hence, you must include a space where you can write one to two sentences. You will be using this as a live document throughout your project so there is a high chance that you will take note of any concerns about the specific task.
You need to add colors in the schedule Gantt chart to classify the information. For example: If you are creating a weekly schedule, you must color the dates and their specific tasks.
Your schedule Gantt chart will be used as a guide during your project. Therefore, you must ensure that your chart is free from any mistakes in dates, words, numbers, and chart alignments.
The basic details that should be included in the schedule gantt chart are the following:
1. Company name
2. Project name
3. Project number
4. Task description
The main employee who is responsible for making the schedule gantt chart is the project manager.
6. Responsible person
The common industries and departments that utilizes gantt charts are the following:
1. Consulting Agencies
3. Sales and Marketing
5. Human Resource
6. Software Development
7. Event Planning
The gantt chart has many benefits. Few of which are the following:
1. Use resource effectively
2. Gain valuable insights
3. Provides better communication
4. Help in making strategic decisions