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Table of Contents

  1. Build a Business Letter Template – Step-by-Step Instructions
  2. Business Letter Templates & Examples
  3. Appointment Letter For Business Partner Template
  4. Proposal Letter For Business Template
  5. Business Reference Letter Template
  6. Business Partnership Proposal Letter Template
  7. Business Application Letter Format Template
  8. FAQs

How To Make/Create a Business Letter [Templates + Examples] 2023

A business letter is a formal, professional letter from one organization to another used for business correspondence with clients, staff, stakeholders, and individuals. A well-written business letter can make a difference whether you’re trying to work with another firm, persuade someone to attend events, or want to say thank you.

Build a Business Letter Template – Step-by-Step Instructions

Many businesses and organizations use programs and software to develop informative and formal business letters for various transactions and communications using Microsoft Word, Google Docs, and Apple Pages. Aside from businesses, individuals can also utilize the business letter template to construct their documents, especially those startup businesses looking for partners, suppliers, and employees.

  • Step 1: Write the Date of the Business Letter

    Remember to include the date the letter was finished in the dateline when indicating the date of writing and composing the letter, especially when letter writing takes several days. Use the American date format for addressing letters to US-based businesses, placing the month, day, and year two inches from the top of the page.

  • Step 2: Form a Salutation or Greeting

    If you know the individual and greet them by their first name, it is appropriate to use simply the first name in the salutation, using the same name as the inner address, including the personal title. Use a salutation, such as a reader’s job title followed by their name, to make the salutation or greeting more formal and professional.

  • Step 3: Write the Opening Statements

    Your introduction or opening statement, which explains the letter’s main aim or subject and gives the recipient important information, should be the first paragraph. Making the first part brief and to the point can help you avoid getting bogged down in unnecessary details and keep the reader interested in the following content and paragraphs.

  • Step 4: Construct the Body of the Letter

    The following section in the business letter is the second paragraph that details specific information about the purpose or subject of your writing to another company or individual. When writing the main body of the letter, relay clear info on the actions you want to take and what you expect from the letter’s recipient.

  • Step 5: Say Your Closing Call-To-Action Paragraphs

    The third paragraph of the business letter contains the conclusion, restating the purpose or subject of writing the letter to the recipient while adding necessary information to influence a favorable action. In the example, write your contact information, including your phone number and email address, where they can reach you about the inquiry to generate a response from them about queries and suggestions.

  • Step 6: Indicate Final Remarks

    The final section of the business letter incorporates a closing remark from the sender, remembering to indicate a formal salutation to show respect and formality. Aside from the salutation, insert your signature and your complete name, incorporating an email signature if sending the letter through email platforms like Google Mail or Microsoft Outlook.

  • Step 7: Select the Business Letter Template

    Open your web browser and go to the website, selecting from business letter templates to download and revise using word-processing applications in their respective file formats. Select a template that best relays the message to your recipient, incorporating the subject or topic concisely, formally, and respectfully to generate an informative or persuasive document.

  • Step 8: Select the Business Letter Template

    Click on the image of the business letter template you want to use; for this example, select the business enquiry letter example template. Choose from various file formats using the dropdown menu on the right section of the template window to download and edit the graphic after clicking the Free Download button.

Business Letter Templates & Examples

A business letter is a formal letter following a defined structure that different corporations and organizations use to communicate professionally with clients, shareholders, consumers, and other businesses. Companies utilize it to communicate crucial details and messages, and individuals can use it when composing formal documents like job applications, cover letters, and other official documents.

Appointment Letter For Business Partner Template

appointment letter for business partner template

An appointment letter for business partners is a formal letter that businesses use to communicate with potential partners from within and outside the industry.

Proposal Letter For Business Template

proposal letter for business template

A proposal letter for business is a formal document business use when raising a proposal for an activity or project, especially when they need to collate money to purchase items or render services.

Business Reference Letter Template

business reference letter template

When you need to write a recommendation for vendors, suppliers, partners, or another business, you need to write a formal business reference letter to verify their quality of work or service to another organization.

Business Partnership Proposal Letter Template

business partnership proposal letter template

Business partnership proposal letters enable your business to produce a persuasive and informative letter to another company asking them to be your partner.

Business Application Letter Format Template

business application letter format template

A business application letter or a cover letter is a document that leaves a positive first impression, showing your strengths, expertise, and experience to a potential employer.


What is the standard format of a business letter?

The most common layout or format for a business letter is the block format, with the entire text justified, single-space in paragraphs, and double-space in between sections.

How to write a simple business letter?

Write a simple business letter using company letterhead, add a greeting, generate an introduction, write the intention, use a call to action, and end with a closing remark.

What are the parts of a business letter?

Business letters contain five sections: heading, salutations, body, complimentary closing, and regards.

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