How to Create Service Invoices in Word
A service invoice is the service payment receipt stating detailed billing information of the services rendered by a company to customers. It is a transaction document presented by buyers or customers to prove that they have paid for an item, especially in cases involving valid returns. On the other hand, businesses use it to request on-time payments from customers, to monitor inventories, and to record sales for tax filings.
Microsoft Word has always been a partner of all businesses to meet different business needs. For documents such as service invoices, Word provides you convenience as it already has templates you can easily edit. Customize a service invoice in Microsoft Word now by looking into the steps below.
1. Save Invoice Details
Gather all the necessities for your service invoice. You can start by saving the customer details first. This includes the customer’s name, contact details, and address. Your company information must then follow, such as your company name, logo, and contact information. After getting the information of the two parties involved, save the service invoice details. Acquire service descriptions, unit quantity, unit price, invoice number, invoice date, invoice due date, and amount details, including, but not limited to, the total amount of the services rendered, tax value, and discount (if applicable). All these details are vital to secure an organized record. The purpose of dates is to make the customer aware of the time bracket they are allowed to pay their items. State the payment terms and options to make your customers aware of their agreement with your company and of more ways to make their payments conveniently.
Lastly, consider attaching a personal note thanking your customer for availing your company's services.
2. Select a Template
Launch Microsoft Word, then find the file menu and select new. Type invoice in the search box and then press enter for Word to display invoice samples. Choose a template and then click create to open the file in Word as a new document. Edit the fields of the invoice form and fill it up with your details. Obtain an invoice template that will surely suit your taste. Get it from our beautifully and professionally made service invoice templates. They contain suggestive headings and contents that are easily editable in Word. Get them now for free!
3. Enhance the Details
Give life to your invoice form by applying color to it. Keep a simple invoice to prevent a messy output of your business invoice. Consider the details you have saved and put in the service invoice while ensuring legibility. Enhance your output more by proofreading it. Check all the details on your invoice if they are accurate in both spelling, grammar, and other relevant data. This is a legal document, so you don’t want to ruin anything important that may cause problems down the road.
4. Produce a Service Invoice
Save this document in Word format. Keep a printable copy of this ready-made invoice form so that you can utilize it at any time. By now, you can produce several copies to use for your current and future transactions with customers. Make more forms for your business with templates here on our website.