Raise a request for or a promotion, or approach a company or business colleague for specific information sending them a professional request letter. Have no time to write one? Choose from our wide variety of premium Request Letter Templates that are ready-made and free to download. They are all professionally designed with high-quality content, including layout and standard texts. Print-ready, perfect for commercial as well as personal use, all of them after easily editable and fully customizable in all versions of WordPages, and Google Docs. Save valuable time and effort that you can dedicate to your business operation and download our templates. Subscribe now to start downloading!

How to Write a Request Letter?

When you are in a situation where you need to ask something for personal or professional needs, use a well-constructed request letter. Whether you are requesting information, scheduling a meeting, or even asking for info on job openings, request letter helps to get easy approval.

Understand the Format

Request letters can be written formally or informally, depending on your intention. A well-written request letter can reduce some pressures for the recipient, while it can save some embarrassment on the sender’s part in case he or she is denied the request. A request letter is usually only one or two paragraphs long. However, this is not a rigid rule, as there are request letters that may need to include some persuasive and elaborate writing.


There are some things to consider when writing a request letter. For instance, it is important to introduce yourself when making your proposal. It is also important to add reason to your request or simply include some additional details that will help the receiver understand what it is that you are asking for. Sometimes, this may need persuasive writing to convince a person why he or she should grant your request.

Add Crucial Details

Finally, do not leave out the call for action. Whether it is simply a written response to your letter or an actual actionable cause, make it clear when and why you need a response on an actual date. Include contact numbers or payment details if applicable.

Take note that ultimately, a positive or negative response to your request letter is at the discretion of the receiver. If you fail to get the response that you like, be considerate of the decision to avoid any conflicts in the future.

There are as many kinds of request letters as much there are requests, which means, writing them all as per the current needs would be time-consuming. However, this website provides you with variations of letters that you can pick from and edit. Whether you are requesting for donations, gathering data information, or even requesting a raise or promotion at work, you can find the match here that could help you state the request clearly. Download a template now!

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