How to Write a Membership Letter?
Interested applicants to join clubs, organizations, and societies may be asked by their desired organization to attach a membership letter to their application. This helps to communicate their interest in the group while emphasizing the benefits of membership to the admin body. Here are a few tips to remember when writing your membership letter:
1. Show Interest in the Group
Indicate your reason for seeking membership to the group in a short and precise message that is free of errors. Maintain a formal tone and indicate why you will be an asset to the organization. Make sure that you do not deviate from your topic as it could turn off the deciding team.
2. Be Concise in Your Letter
For formal documents, it is best to avoid long words and flowery language. In fact, as a rule of thumb, it is crucial to keep the letter short, simple, and direct to the point.
3. Convey the Right Tone
Formal letters can be tricky. It is important to convey your message without using slang or jargon, contradictions, and other vague words. Instead, make sure you use a polite and respectful tone, considering that you want to impress the reader enough to accept your membership.
4. Make Your Letter Presentable
First impressions last long, so make the effort of using good quality paper and envelope for your letter and ensure that the recipient is addressed. Use formal fonts—none of those decorative scripts—in readable font size. This is true for both physical letters and emails.
It is a good idea to let someone else proofread your membership letter for you so that they can check on those that you may have overlooked. Don’t rush to complete a letter without reviewing it beforehand as errors in writing could make the difference between your acceptance and rejection.
What is a membership letter?
A membership letter is a formal letter that an applicant sends to a group, society, or organization of choice, indicating his interest in joining the group.
How do I write a membership letter?
Observe the rules of formal letter writing when creating your membership letter. Make use of headers and recipient addresses, be formal in your greetings and use of language, and make sure that you convey your application in a concise manner.
Is it important to include details about the club in your membership letter?
While this is not always the case, including basic knowledge of the club or organization you are joining shows genuine interest and will impress the reader. Use your knowledge to discuss reasons for joining the club, and indicate the qualities that make you qualified for membership.
Can I use the word “dear” to begin my membership letter?
It is safe to begin your salutation with the word “dear” in business letters, the exception being if you use the general salutation “To Whom It May Concern”.
How do I close a formal letter?
Sign off your letters with formal closings such as “regards,” “respectfully,” or “sincerely.” If you end your business letter with an informal sign-off, it may confuse the reader or you may leave them in bad taste, so make sure that you retain the same tone throughout your letter, from the first line to the closing.