How to make a Payroll flowchart in Microsoft Word
Your pay is a consolidated effort you've spent for a specific time based on your agreed compensation and benefits. Whether it's a simple task or laborious assignment, you're entitled to receive a monetary reward. Computing pay is based on the payroll cycle and accomplished either by a manual system or through using a computerized tool like SAP software. Salary is just a product of basic calculation and that's the product of our daily dwell. It might sound simple, but they mean a lot to us.
According to SmallBusiness.Chron.com, one of the most critical tasks in running a small business is completing payroll. They are one of the essential departments in a company as they handle the financial activities and labor output of every employee. The payroll team is composed of a group of professionals whose expertise is to pour numbers on your account. Having a flowchart maintains the payroll process in a firm; thus, a collaboration between the department involves runs in an efficient matter. Sending paycheck to paycheck is organize and timely. These sample flowcharts are simple, modern, and efficient suitable for your business needs. These are the few steps to enhance further the payroll process as follows.
1. Study the Basic Component
In creating a flowchart, knowing the elements and composition of the employee's compensation and benefits help you create an efficient diagram. It does contain the basic salary, overtime, holiday and occasion fee, loan deduction, taxes, bonuses, and incentives, while the benefits include the regular allowances, night differential, health reimbursement, 13th-month pay, packages, and several others. In this way, you'll know the initial start of the process flow. Also, knowing how the cycle of data collection work can initiate the next process. Before it becomes a salary, it was a piece of data.
2. Collect and Compute Data
It is from the time-keeping department, the human resource department, the accounting department, until the compensation department. They function simultaneously to compute every detail of your money, piece by piece from the excel file, ledgers, time stamp log sheet, attendance sheet, and hourly sheet. The payroll department follows the accounting calendar to identify the appropriate date in computing the pay of every employee.
3. Use Simple Shapes & Arrows
Once all elements and data, it's now time to create your flowchart. It all started with the collection of the data sheet and updated the employee information on the system. Then, after verifying the process from the time-keeping log sheet, attendance sheet, and hourly sheet, we can now proceed with compiling information, which helps us to move with the calculation using basic formula. After auditing and verifying the data, distributing the paychecks and payslips is the next step. These necessary flows on how a payroll system goes may now indicate on the flowchart diagrammatically. Just use the basic shapes and connect one another with appropriate arrowheads or directional icons. Simple flow means better interpretation.
4. Proofread and Print
No one wants to hear a salary dispute; maintaining an up-to-date data file is essential. The same principle applies to our flowchart; it should be a file of brainstormed steps as a missing piece may put the next steps at risk. All departments involved in the payroll calculation should function actively hand in hand to prevent any discrepancies. Also, these flowcharts are available in A4 and US letter standard sizes, so printing them does not requires any particular steps. We may use matte and semi-gloss paper stacks for this flowchart, but you should follow whatever you think would look best for your artwork.