Life would be so difficult without that reminder option in the phone- reminding us every moment is this hustle-bustle of life, every little thing that we are missing out. A meeting reminder is exactly the same. It will keep you updated with the meetings you need to attend and brief you about what they are going to be about. A meeting reminder is thus that little alarm clock not for waking up but for meetings.
7 Steps to Write a Meeting Reminder
As the HR of a company you probably have a lot on your mind. Remember the schedules of others is another additional duty you have to do. However, by following the steps below you can draft a meeting reminder easily and in a simple manner:
Step 1: Greet and Begin
Make sure you do not make the employee uncomfortable at once.
Step 2: Give the Details
Do not forget to give the details of the time and the venue.
Step 3: Make Sure You Give a Follow Up to the One Addressed
Tell them once again what the meeting is going to be about and who is going to chair it and any other detail as deemed necessary.
Step 4: Give Contact Information
The addressed might have some questions, do give them details of contacting back.
Step 5: Keep the Tone Formal and Polite
This would make the addressed feel that his presence is necessary and important.
Step 6: Keep It Brief
Do not make a reminder unnecessary lengthy with details that are not needed.
Step 7: Mention Your Name and Designation
Since your mail is on behalf of the company make sure you mention your name and the company’s on whose behalf you wrote the mail.
11+ Meeting Reminder Templates
1. Meeting Reminder Notice Format
This friendly reminder E-mail template format usually contains the email address of the addressed, the date, the pp, the subject, the brief reminder, and a follow up on what the meeting is going to be about. This sample notice template is a notice on the agenda on the next meeting that a particular company was going to hold.
2. Board Meeting Reminder Template
This meeting note of a board’s meeting is a bit detailed as a few things are absolutely neccessary to be mentioned. This includes the governing members names, the minutes of the previous meeting, the conflicts faced, the additions or substractions to the meetings agenda. This is to prepare the addressed before they come to the meeting.
3. Scheme Meeting Reminder Format
A scheme is a plan of action according to which any policy or an organisation work. Whenever a meeting concerning any upcoming scheme is organised by a company and a reminder is to be sent to the employees a scheme meeting reminder is prepared. The format is the same as a simple meeting reminder with just a brief mention of the scheme, the plan ofa ction regarding the scheme so on and so forth.
4. Sample E-Mail Meeting Reminder
This sample meeting reminder via email contains the email addresses of both the addressed and the addressee, a brief update about the meeting, their name of chairpersons, and a kind invitation to participate. The details of date and time are mentioned in the body of the mail itself. Addressed can choose to respond in the correct format.
5. Simple Meeting Reminder Example
This simple meeting reminder example can be downloaded and one can see how to write a reminder for a meeting in the easiest way. You just need to know the details and input them as per the format. This template is written in the format of a memorandum.
6. Meeting Reminder Example
This reminder letter example template contains details of upcoming events, what major decisions are going to be taken in the meeting, the date, the location and the names of chairpersons. The grid format helps in briefly mentioning the details and the hioghlights help the reader remember the important information.
7. Notice of Next Meeting Reminder Template
Soon after a meeting is over, two things are forwarded to the concerned employee-one is a vote of thanks for participation and another is a reminder which can be created by taking help from the reminder for next day’s meeting template. This reminder tells the addressed what issues of the last meeting will be carried forward and discussed in the next meeting.
8. Meeting Reminder Template in PDF
This sample annual meeting reminder isavailable in PDF format over the Internet. Instead of manually typing and drafting a reminder you can just download a template from the internet according to your requirement and you are ready with the meeting reminder you need to send your employees.
9. Committee Meeting Reminder Template
This commitee meeting reminder is a template that can be taken help from whenever you want to make a committee reminder. The details that must be there are- the date, the time, the issue. Also it needs to be made sure that the reminder reaches the members either via notice or via email.
10. Formal Meeting Reminder Example
This formal reminder template of a meeting contains the name of the organisation, the details like date, venue, agenda, minutes of previous meeting, the board members and participating members, a follow-up on what the meeting is going to be about.
11. Meeting Notice Reminder in PDF
This meeting reminder notice in PDF version is just what you needed. Now you do not need to draft an email to rfemind everyone about the upcoming meeting. You can just choose a template according to your requirement and customize the date, time and other details.