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Table of Contents

  1. Build an Itinerary Template – Step-by-Step Instructions
  2. Itinerary Templates & Examples
  3. Business Travel Itinerary Template
  4. Cruise Wedding Itinerary Template
  5. Best Roadtrip Itinerary Template
  6. Field Trip Itinerary Template
  7. Cruise Itinerary Template
  8. FAQs

How to Make/Create an Itinerary [Templates + Examples] 2023

An itinerary is a document that outlines a list of dates, locations, or destinations and their corresponding activities or tasks. It is commonly used in business and leisure travel

Build an Itinerary Template – Step-by-Step Instructions

Preparing an itinerary can be simple or complicated, depending on the purpose of the document. The following steps below will help you create an itinerary you can use for travel or for planning an event.

Step 1: Search for a Template (Option 1)

how to make an itinerary step

In order to make it easier for you to prepare an itinerary, your best option is to search for an itinerary template on You will find a variety of options to choose from that may cater to your needs.

Step 2: Search Option (Option 2)

how to create an itinerary step

Another alternative is to make use of the search option to look for general or specific itinerary templates. Simply, type in the keywords in the search text box.

Step 3:  Pick Out an Itinerary Template

how to build an itinerary step

Once you have picked out a template, click on the image. You will be redirected to a page similar to the one shown above.

Step 4: Download the Template

how to make an itinerary step

To download the template, first, you must select a file format. These are the programs or applications where you can edit and customize the template. Or you also have the option to edit the template online.

Step 5: Start Editing the Template

how to create an itinerary step

If you choose to download the template, open the file after downloading it and start editing.

Step 6: Write Down the Title

how to build an itinerary step

Written or printed on the topmost and middle portions of the document is the title of the document, you can also add any company logo in case you are working as a travel agent. This will help readers determine what the document is all about. The font size or style should be slightly bigger and different from the rest.

Step 7: Transportation Details

how to make an itinerary step

If you are preparing a travel-related itinerary whether for business or leisure, then it is important to write down the flight details. This would consist of the name of the airline, the departure and arrival date, and the time and destinations. However, if the traveler is taking another mode of transportation such as a ship, car, train, or bus then you need to add this information as well.

Step 8: Write Down the Accommodation

how to create an itinerary step

Another important feature of an itinerary is the accommodation and this is not only applicable for travelers as you can use this for events as well. In this section write down the name of the accommodation, address, and contact details. You can opt to add the number of nights you are staying.

Step 9: Add a List of Activities/Tasks

how to build an itinerary step

Writing down the list of activities or tasks is also an important part of an itinerary. This will serve as a guide or a reminder to help travelers or users stay on schedule and not miss their appointments. In some cases, details such as these are needed by embassies when applying for visas.

Step 10: Name of the Organizer or Author

how to make an itinerary step 10

If you are preparing the itinerary for a guest, a colleague, or a client then it is best to add details such as the name of the author or organizer, who the document is intended for, its purpose, and other details.

Step 11: Write Down the Notes

how to create an itinerary step

Additional notes are usually written on the last page of the document. These contain reminders or any other relevant information that may help the traveler or the organizer.

Step 12: Save the Document

how to build an itinerary step

Right after you have completed writing all the necessary information on the itinerary, do not forget to save the document. Or you have the option to also print or share the file via email.

Itinerary Templates & Examples

Itineraries are used in many ways, however, their main purpose is to help anyone whenever they need to plan for a trip or organize an event. With that, here are several itinerary templates you can use as examples to help you create a well-crafted and organized itinerary document.

Business Travel Itinerary Template

business travel itinerary template

A business travel itinerary as its name suggests is used for business or corporate travelers. This document contains the destination and the list of work-related activities.

Cruise Wedding Itinerary Template

cruise wedding itinerary template

A cruise wedding itinerary documents the list of activities and locations for a destination wedding. This type of itinerary is often distributed to guests beforehand. 

Best Roadtrip Itinerary Template

best roadtrip itinerary template

Going on a road trip can be a fun and memorable experience thus it is important to prepare everything in advance. To start, make use of this well-crafted best road trip itinerary template to help you get ready.

Field Trip Itinerary Template

field trip itinerary template

A field trip itinerary is a document that is used as a guide during a field trip. It contains important details such as the destination/location, the dates, and the time to ensure everyone stays right on track.

Cruise Itinerary Template

cruise itinerary template

A cruise may take several days to travel from one destination to another. Thus every guest is equipped with a cruise itinerary so they can get ready and help prepare for their trip.


How do you create an itinerary?

You can create an itinerary by downloading a template from and following the steps provided in this article.

What is an itinerary template?

An itinerary template is a pre-designed document that makes it easier for users to prepare an itinerary.

Why is an itinerary important?

It is important because an itinerary serves as a guide to help users, organizers, and travelers stay on track and manage their schedules.

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