How to Make/Create an Itinerary [Templates + Examples] 2023

An itinerary is a document that outlines a list of dates, locations, or destinations and their corresponding activities or tasks. It is commonly used in business and leisure travel. 

Build an Itinerary Template – Step-by-Step Instructions

Preparing an itinerary can be simple or complicated, depending on the purpose of the document. The following steps below will help you create an itinerary you can use for travel or for planning an event.

Step 1: Search for a Template (Option 1)

In order to make it easier for you to prepare an itinerary, your best option is to search for an itinerary template on Template.net. You will find a variety of options to choose from that may cater to your needs.

Step 2: Search Option (Option 2)

Another alternative is to make use of the search option to look for general or specific itinerary templates. Simply, type in the keywords in the search text box.

Step 3:  Pick Out an Itinerary Template

Once you have picked out a template, click on the image. You will be redirected to a page similar to the one shown above.

Step 4: Download the Template

To download the template, first, you must select a file format. These are the programs or applications where you can edit and customize the template. Or you also have the option to edit the template online.

Step 5: Start Editing the Template

If you choose to download the template, open the file after downloading it and start editing.

Step 6: Write Down the Title

Written or printed on the topmost and middle portions of the document is the title of the document, you can also add any company logo in case you are working as a travel agent. This will help readers determine what the document is all about. The font size or style should be slightly bigger and different from the rest.

Step 7: Transportation Details

If you are preparing a travel-related itinerary whether for business or leisure, then it is important to write down the flight details. This would consist of the name of the airline, the departure and arrival date, and the time and destinations. However, if the traveler is taking another mode of transportation such as a ship, car, train, or bus then you need to add this information as well.

Step 8: Write Down the Accommodation

Another important feature of an itinerary is the accommodation and this is not only applicable for travelers as you can use this for events as well. In this section write down the name of the accommodation, address, and contact details. You can opt to add the number of nights you are staying.

Step 9: Add a List of Activities/Tasks

Writing down the list of activities or tasks is also an important part of an itinerary. This will serve as a guide or a reminder to help travelers or users stay on schedule and not miss their appointments. In some cases, details such as these are needed by embassies when applying for visas.

Step 10: Name of the Organizer or Author

If you are preparing the itinerary for a guest, a colleague, or a client then it is best to add details such as the name of the author or organizer, who the document is intended for, its purpose, and other details.

Step 11: Write Down the Notes

Additional notes are usually written on the last page of the document. These contain reminders or any other relevant information that may help the traveler or the organizer.

Step 12: Save the Document

Right after you have completed writing all the necessary information on the itinerary, do not forget to save the document. Or you have the option to also print or share the file via email.

Itinerary Templates & Examples

Itineraries are used in many ways, however, their main purpose is to help anyone whenever they need to plan for a trip or organize an event. With that, here are several itinerary templates you can use as examples to help you create a well-crafted and organized itinerary document.

Business Travel Itinerary Template

A business travel itinerary as its name suggests is used for business or corporate travelers. This document contains the destination and the list of work-related activities.

Cruise Wedding Itinerary Template

A cruise wedding itinerary documents the list of activities and locations for a destination wedding. This type of itinerary is often distributed to guests beforehand. 

Best Roadtrip Itinerary Template

Going on a road trip can be a fun and memorable experience thus it is important to prepare everything in advance. To start, make use of this well-crafted best road trip itinerary template to help you get ready.

Field Trip Itinerary Template

A field trip itinerary is a document that is used as a guide during a field trip. It contains important details such as the destination/location, the dates, and the time to ensure everyone stays right on track.

Cruise Itinerary Template

A cruise may take several days to travel from one destination to another. Thus every guest is equipped with a cruise itinerary so they can get ready and help prepare for their trip.

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