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Table of Contents

  1. Build a Travel Itinerary Template – Step-by-Step Instructions
  2. Travel Itinerary Templates & Examples
  3. Best Travel Itinerary Template
  4. International Business Travel Itinerary Template
  5. Executive Travel Itinerary Template
  6. Sample Travel Itinerary Template
  7. Business Travel Itinerary Planner Template
  8. FAQs

How To Make/Create a Travel Itinerary [Templates + Examples] 2023

Travel itineraries are documents often glossed over by people preparing and planning trips, unsure of how significant it is to have a record that covers information to help beginner and expert travelers. These itineraries contain everything they need for personal or professional trips to local and international destinations, taking note of reminders and activities they do during their stay.

Build a Travel Itinerary Template – Step-by-Step Instructions

Individuals and organizations can work on their detailed travel itineraries to their desired locations using word processing and spreadsheet software like Microsoft Word and Excel, Apple Numbers, and Google Docs. Construct your travel itineraries to detail all critical information for your trips, including flight details, accommodation, budget, and other necessary notes to help with smooth travels.

  • Step 1: Browse for a Travel Itinerary Template

    Visit the website after opening your device’s web browser and look for your travel itinerary document by browsing the travel itinerary templates landing page, editing and downloading the appropriate file format for word processing or spreadsheet software. Select the document template that best captures the ideas, activities, and valuable information of a person, group, or organization’s plans for local or international travel.

  • Step 2: Select the Business Itinerary Template

    Click on the image of the travel itinerary you want to use; for this example, the sample business travel itinerary template. Choose a file format from the right portion of the template window to edit and download the file directly to your device using the Free Download button or click the Edit This Template FREE button to open the website’s editor tool.

  • Step 3: Title the Document and Insert Personal Details

    Write the title at the beginning of the travel itinerary document, identifying whether it covers personal or professional trips, making it easier to identify and separate similar documents. Indicate the personal information on the document, stating their name and contact information, including their email address and phone numbers, along with the purpose of going on the trip.

  • Step 4: Write the Flight Details

    A section of the travel itinerary focuses on the trip or flight details of the individual or group, identifying, and creating a table to demonstrate information about their departure and return flights. Each fight detail must have the date, their starting and ending destination, departure and arrival times, their flight number, and the airline they are taking for the trip.

  • Step 5: Detail Lodging and Activities

    Aside from flight plans and details, it must also incorporate information about the lodging or accommodations of people coming to the event, listing the location’s name, address, and contact information. Writing the agenda and activities for the participants must also be incorporated into the travel itinerary to let individuals know what’s in store for them throughout the day, especially when it’s a business trip.

  • Step 6: Incorporate Notes and Reminders

    Finally, indicate reminders and notes in the travel itinerary to the participants or the event organizer to ensure everything runs smoothly with the trip agenda. Indicate all possible additional details not with the other categories in the document and construct the section in a numbered or bulleted list or a checklist to mark accomplished tasks or activities.

Travel Itinerary Templates & Examples

Travel itineraries are vital documents containing a detailed outline of a travel plan, from personal to business travel, indicating flight schedules, travel destinations, accommodations, and activities participants can expect. Groups and organizations construct their itineraries in various formats, still containing the common elements to make a functional document to help navigate the event.

Best Travel Itinerary Template

best travel itinerary template

Generate the best travel itinerary to contain essential elements to help navigate the trip events, including identifying a timeline of activities for participants.

International Business Travel Itinerary Template

international business travel itinerary template

Use an international business travel itinerary to guide travelers with their international business travels, indicating the events and activities participants encounter during the business trip.

Executive Travel Itinerary Template

executive travel itinerary template

An executive travel itinerary contains information about the executive trip the management members are taking at a local or international event, detailing their flight details and other activities.

Sample Travel Itinerary Template

sample travel itinerary template

Construct a sample travel itinerary to manage various business and personal trips, indicating the flight details, travel destinations, lodging, and activities during the travel.

Business Travel Itinerary Planner Template

business travel itinerary planner template

Use a business travel itinerary planner to constantly update the activities and events, including to-do lists, meeting schedules, and transportation details to add and edit.


How do I create a travel itinerary?

When creating a travel itinerary, determine when and how many days you want to travel, your activities, accommodation, and flight and commute details.

Does Google have an itinerary template?

Google Sheets have two itinerary templates in their library, with providing additional templates you can use.

Does MS Word have itinerary templates?

Microsoft Word has itinerary templates from the Microsoft Library, or you can visit for additional itinerary templates.

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