As something that just inevitably occurs within life in general, things don’t always go as intended or we no longer have the requirement for certain things. Such matters can involve having to cancel a plan, service, agreement, or other kinds of mutual ventures within the world of business. And so, writing letters is required when you need a formal and professional notice to send to parties that are relevant in a cancellation. Therefore, to help make the task easier to do, we’re offering our easily editable Cancellation Letter Templates for you to download! Quickly compose a letter with our 100% customizable samples, which are available in a wide range of file formats; printable in A4 and US letter sizes. So, stop waiting and download today--draft a cancellation letter for loans, events, appointments, and more!

How to Create a Cancellation Letter

Do you need to email a to-be hotel guest about canceling their booking/reservation? Are you planning to end your membership in a gym before switching to a new one? If you need to put these cancellations into proper formal writing, then composing a letter is definitely a good idea. As mentioned on a page from, a letter can be made for all kinds of purposes, written in a variety of formats.

Not sure how to go about drafting a professional cancellation letter by yourself? No worries--simply have a read through our comprehensive tips (below) and you’ll be all set!

1. You Letter’s Size and Margins

First, open a new document in your desired word-processing software (eg, MS Word, Google Docs, etc). Before writing down anything, you should properly format the page by setting the required size and its margins. For the size, you can pick between A4 and US sizes, depending on your regional need; for the margins, set them to an inch in length.

2. The Main Title, Composition Date, Receiver’s Information

Now it’s time to start writing the contents of your letter. Since this is a formal letter made specifically for a cancellation, begin by giving your document an appropriate title/main header--align it to the center. Next, write down the current date; align this bit to the left in order to maintain a formal/business format; follow it up by going down 2 blank lines and including the recipient’s full name, with their address put in directly below.

3. Your Cancellation Letter’s Main Body

The next part to work on in your document is its primary content. Start off by writing “Dear Mr/Ms {FULL NAME/SURNAME],” as a salutation for business purposes. After that, use the first line/paragraph to state the reason for sending the letter. Next, start composing the main dialog of your letter; be sure to use subheaders to section it out appropriately.

4. Ending Your Cancellation Letter

With the main bit of your note finally complete, you can go ahead and close it out with a final remark--you can go with a reply request or a grateful/apologetic statement. Then, add a proper closing line like “Regards,” or “Sincerely,” before inputting your name; remember to leave at least 4 empty spaces between the closing line and your name to make room for your email/handwritten signature. And, voila--your letter is done and good to go!

If you’re looking for customizable cancellation letters for banks, insurance, real estate, or whatever else, then consider our Cancellation Letter Templates!

General FAQs

  • What is a cancellation letter?

  • How many pages should a cancellation letter have?

  • What are the components of a cancellation letter?

  • Should a cancellation letter be emailed or sent in print?

  • What is a proper salutation for a cancellation letter?

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