How to Write an Agency Report
On average, readers read about 250 words per minute or roughly one double-spaced page a minute; this means in ten minutes, readers read about 2,500 words. With that said, your entire report should be readable within ten minutes. But that's enough time if you made sure your agency report is straightforward and concise. What to learn how? Read below to learn some tips and tricks in writing an effective agency report.
1. Consolidate Data
Whether your writing a status report or a budget report, you need to have your data ready before you even start writing. Make sure that your information is accurate to avoid reporting misinformation, which may cause you some trouble. Gather the data from the team and your handy-dandy spreadsheet and make it easy for your audience to understand.
2. Language and Words, Please!
The language and tone you use in your report should be tailored to your audience. If you're reporting to your client, make sure to use formal language, but avoid using jargon as they may not understand it. On the other hand, if you're reporting to your team, you can use the tone, language, and words you usually use.
3. More Visual Aids
When you present numbers, metrics, statistics, and trends, your audience may find it difficult to visualize what you're saying. Studies revealed that 65% of the population are visual learners. Thus, including visual aids, like charts or graphs, to supplement your report's data is essential.
4. Mind Your Format
Regardless if you have your data right or perfect your visual aids, your report will not be as effective if it has a bad format. Like writing a story, your report should have a clear flow of information. Your main goal should be cohesion and presentation of data.
How long should a report be?
Given that a reader can read up to 2,500 words within 10 minutes, you should aim to write your entire report in 10 double-spaced pages.
What sections to include in an agency report?
These sections should be present in any agency report that you make:
1. Title page
2. Table of contents
3. Executive summary
What visual aids to use in a report?
You can use visual aids to enhance your report and make it easily understandable to your readers. The following some of the visual aids you can include in your report: illustrations, tables, figures, graphs, and charts.
Are all agency reports templates in template.net editable?
The best thing about the ready-made agency report templates in template.net is that they are also easily editable. You can edit the layout, format, and content of the templates in various file formats, including but not limited to Microsoft Word and PowerPoint, Apple Pages and Keynote, and Google Docs and Slides.