What Is an Office Schedule?
An office schedule is created to track down an employee's activities and to ensure that every single priority is followed closely for action. There are different types of office schedule that include calendar plans for housekeeping, staff, and management operations. The schedule calendar or program can be made on a daily, weekly, or monthly basis, depending on the need of the company.
How to Make an Office Schedule
In making an office schedule, you need to know who will utilize it and when they should need it. You will need the schedule for the intended party, a sturdy cardboard paper for printing, and these tips to help you create a schedule befitting for your office program organization.
1. Know Where It's Going to Be Used
When we say office, we could probably think of many facilities that differ in functions. There is an office in every single establishment, that is why you need to be specific about what kind of office will use this particular schedule plan and its primary purpose. Is it a staffing schedule for a college institution? Perhaps an appointment calendar for your establishment? Or maybe a timetable for managers to track down staff shifts? Understanding what you are making in the first place will let you create a scheduling timeline with ease.
2. Ask Where It Should Be Placed
Now that you have your purpose, your next step is to identify where this schedule plan is going to be posted. Will it take up a portion of the wall in the office or as a desk calendar? You should know where you will place it because it can help you decide on the size and orientation of the calendar. If it needs to be on a wall or board, you can go for a full size of 27 by 39 inches or less, depending on the accommodation of the location. If it's on a desk, 8.5 by 11 inches will suffice.
3. Write Tasks and Schedules on the Right Dates
Make it easier for your employees and yourself to track down schedules with accuracy by observing carefulness in writing down details. See to it that every priority and tasks are in the exact dates. Before making your calendar, think if you have more scheduled tasks in one period so that you can provide more space for such a time before printing it later on. Always have an area for priority tasks beside or underneath dates, so when you suddenly run out of space to write on, you can use it.
4. Arrange Schedule by Time
For easier monitoring, arrange your schedule specifically by time. List down tasks starting from morning until everyone logs out. If there is overtime, include it in the schedule as well. It would also be helpful to incorporate break times such as lunch and dinner, especially for employees with assisting roles such as secretaries and clerks. If you have a pre-scheduled meeting or out-of-town business trips, plot it down so that you can adjust everything on the list.