Quickly Create a Performance Warning Letter To Issue Disciplinary Actions Toward Poor Performing Individuals. Easily Edit, Download, Print, or Share.
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A business won't thrive if all employees don't exert the same effort over a period of time. The employees performing poorly must be warned. Write that letter quickly with our Performance Warning Letter Templates! Each template is 100% customizable and printable in this collection. With our templates, you don't need to start from scratch. Edit the pre-written content to craft the letter in a way that fits your requirement appropriately. Sign up, subscribe, and start downloading now!
A performance warning letter is a letter that managers write to warn employees of their poor performance. This letter serves as a disciplinary action towards an employee.
Every employee has their individual strengths. Some exert more effort than needed while some don't try at all. To formally address this situation, write a performance warning letter. Read our tips below.
Start with salutation and greetings, state the employee's company information. Write his/her name, designation, length of tenure, and ID number. You can also include his schedule at work to give further information.
This is where you write about the performance of the employee. Be honest and direct to the point. Point out the employee's poor performance by using facts and records without making him feel bad. Describe how his performance affects his work ethics and other people in the team.
You have to warn the employee that maintaining his current work effort may deprive him of a performance appraisal. You may also include other consequences of poor performance that will surely affect the employee.
Ask the employee to reply to your letter immediately. There's always room for negotiation when it comes to poor performance. As a manager, you have to ensure that your staff gives their best to their individual tasks. And lastly, don't forget to keep a polite and formal tone when writing the letter.
The common reasons for poor performance are:
1. Feeling of being overlooked and unappreciated
2. Non-alignment of tasks and skills of the employee
3. Low salary
4. Personal problems
5. Lack of motivation
6. Strained relationships with colleagues
7. Lack of challenge in the job
In most companies, a verbal warning comes first before a written one with regards to a misconduct of an employee. However, if it's a grave misconduct, the employee receives a written warning.
If an employee has poor performance, it's best to talk to him privately. You have to avoid humiliating him in front of everybody. There may be reasons for his current performance. Talk to the employee calmly and ask appropriate questions related to the situation. That way, you would gradually know why he's not performing well. You can easily come up with a solution that benefits the employee and prevent one poor performance from affecting the whole workforce.
If you're performing poorly at work, you only have to keep going. Learn the ropes of the job and free yourself from distracting thoughts. You have to think of something that motivates you.
That always depends on the situation. If the problem is way too alarming, it's best if you deal with it first above anything else.