Performance letter Templates

Sample Performance Letter Templates Are Quite Abundant Here on We Have Ready-Made Performance Letters That Focus on Employee Appreciation for Excellence, Warning for Poor Performance, and Performance Evaluation Notices. You Can Send Them to Students in School or Staff Members at Work. They All Follow Standard Letter Format. Download One Today for Free!See more

Employee performance is one of the driving factors of a company's success. The people who work well often get rewards and recognition for their hard work. As an employer, you have to acknowledge the work of these well-performing employees. Through our Performance Letter Templates, you can easily communicate your highest regards. It is 100% customizable and contains pre-written content and headings to make writing easy for you. These are available in various file formats. Save your time and effort in motivating your employees by downloading any of our templates right now!

What Is a Performance Letter?

A performance letter indicates the employee's performance as evaluated by the employer. It also contains the parameters of the evaluation and the employer's appreciation. 

How to Write a Performance Letter?

The Bureau of Labor Statistics said that an American works an average time of 8.8 hours a day. Within those 8 hours, some employees go above and beyond what they're bosses expect of them. With that, managers let these employees know of their excellent record through a performance letter.  

If you're a manager and you don't know where to start, read our tips below. 

1. Give Praise

When a staff member does well in his work, show your appreciation by giving them the praise he deserves. This kind of recognition can boost the self-esteem of your employee and will motivate them to work even harder. Just provide the right amount of praise and don't go overboard with it. 

2. Indicate the Performance

The next part comes after the praise is the overview of the performance. State the percentage of the employee's overall performance for the month. You can include a short breakdown of the performance indicators that the employee achieved in your printable letter

3. State the Rewards

Every hardworking employee deserves a reward. Describe the kind of compensation the employee gets and when he can claim it. Most tips for performance are valid only once. Rewards can be a considerable amount of cash, an all-expense-paid vacation, or gift certificates

4. Extend Encouragement

End your letter by making sure they become motivated to work even harder. Make it known to the recipient that you're looking forward to working with him or her for longer. 

5. Keep It Short

Never forget to keep your sample letter short. Take note of the tone and format. Use the right words, and don't write too much. 


  • Why are performance reviews important?

      Performance reviews are important for the employers to assess the areas of improvement that the employee should work on. Coaching is the result of these reviews. Even if an employee did well in his performance, he will still need to learn other tasks. 

  • What happens when an employee has a poor performance?

      Employees receive a verbal warning when they perform poorly at work. If the poor performance drags on, giving a warning letter is the next step. The employer will talk to the employee about the situation. The employee may be terminated if he can't meet the expectations the company asked him to achieve in connection to his poor performance. 

  • What are performance indicators?

      Performance indicators are parameters that measure the performance of the employee. Some of these indicators include daily quota and attendance.

  • Do performance reviews contribute to professional development?

      Yes, it is. There's an excellent exchange of feedback that can help the employee improve his performance. With good performance comes great benefits for the company and all of the people working in it. 

  • What should you say in a performance review as an employer?

      Be honest to the employee when doing a performance review. Transparency does a lot of things in urging the employee to improve his performance.