A business consists of multiple processes, with each of them being more complex the more steps they require. There are instances wherein employees might find it difficult to follow the order in which certain steps need to be done. The best way to ensure that they know what they have to do in what order is by providing them with a flow chart. This article will teach you all that you need to know in order for you to be able to properly create one.
4 Steps for Making a Flowchart
Step 1: Know What Program You Want to Use
If you’re going to start creating a flow chart, then you’ll need to figure out what kind of program you want to use to make one. There is a number that you can choose from and your choice will most likely be based on personal preference.
For example, you can always stick with Microsoft Word if you want to keep things simple or you can go with Adobe Illustrator if you would like more options. Take note that each program has its own steps for making documents such as flow charts. You’ll need to learn how to use them so that you can get started.
Step 2: Make use of Symbols
Considering the fact that a flow chart consists of steps that need to be followed, it is important that each one of them is designated with a symbol. Every symbol placed into the flow chart will point out the information on what has to be done. Be sure that each description within them are clearly explained.
So if you were to create a training flow chart, then you’d want one of the descriptions to be something like “Start with stretches before actual training”. As for the actual symbols itself, you can go with the standard rectangles or circles to display the steps. Be sure to resize them so that the text can easily be read.
Step 3: Properly Indicate the Order of the Steps
A flow chart that is not able to indicate the order in which things need to be done is one that’s not able to serve its purpose. This means you must provide the indicators which will help guide employees from the first step all the way to the last.
Take note that order indicators will almost always come in the form of arrows so it’s best that you make use of those. So in the event that there are diverging pathways in the process or ones which require the employee to go back a step, then be sure to use the indicators to point those out.
Step 4: Format and Color Coding
Remember that you want the simple flow chart to easily be understood so that those who go through it will know exactly what has to be done. You can make sure that yours through proper formatting and color coding:
For formatting, just take note of the shapes you’re using and their size to ensure that the descriptions in each of them can easily be read.
As for color coding, just make sure that certain symbols have their own unique color in order to point out which step is complex, has alternate pathways, requires the employee to go back a step and so on.
10+ Flow Chart Templates
1. Task Flow Chart Template
If a particular task you have to complete contains too many steps, then you’ll definitely get the most out of this template. With it, you should be able to map out both simple and complex actions and the order that they need to be completed so that you can finish whatever task is on the chart.
2. Work Flowchart Template
There are certain types of work that may require you to do more than one action. Sometimes, it may even be overwhelming. With this work flow chart, things should be easier on your end as you’ll know what it is that you have to do and when you have to do it.
3. Blank Flow Chart
If you ‘ve ever just wanted to start making flow charts from scratch, then this blank flow chart template is exactly what you’ll want to use. All you have to do is to download it and then put in whatever information it is that you want it to have.
4. Business Flow chart Template
Remember that businesses usually involve a lot of processes in order for them to conduct operations. Considering the fact that there could be numerous processes that most would not be able to keep up with, having this business flow chart can prove to be useful. With it, you can easily point out the different processes and even show how they’re done.
5. Project Flow Chart Sample
Whether it’s a construction project, business project, or even a school project, there will always be a number of necessary steps that need to be followed. To ensure that these projects are properly completed, you’ll want to make use of this project flow chart. With it, you can show the right order that will guarantee your projects are completed in the manner in which they are expected to be.
6. Marketing Flowchart Template
The act of marketing your own business will require you to do more than just knowing what and where to advertise. This marketing flow chart should help remind you of important tasks such as making a marketing strategy plan, observing the target audience, coming up with a social media page and more. It’ll also tell you when they need to be done to ensure that your marketing strategies will take effect when they need to.
7. Company Flowchart Example
All companies have different tasks that need to be done. So to make sure that your employees know what those tasks are, you’ll need to make use of this company flow chart template. Use it to properly share what tasks need to be done and the people that are required to do them.
8. Event Flowchart Template
Since there are so many things that happen before, during, and after an event, you’ll want to make sure that those involved in the organization committee knows what’s supposed to happen. That’s why you’ll need an event flow chart and this template is here to help you create one. Using it will allow you to point out the sequences within the event and hierarchy of the members who are in charge of holding it.
9. Training Flow Chart Template
Training can be a difficult thing to do. You’ll want to figure out things like training needs, the person who will be in charge of the training and so on. With this training flow chart template, you will be able to point out all of that and how the order of the training session should go.
10. Flow Chart Example
If you just want a couple of examples of flow charts that you can create, then this template should definitely help you out with that. Remember that you can make it in different formats and create them via different programs such as Microsoft Word, Apple Pages, and even Google Docs.