How to Make a Corporate Letter?
It is a type of letter that’s used in sharing, discussing, or inquiring about topics/concerns found within a business field. ThoughtCo explains that a letter can fulfill all sorts of purposes when it comes to information and communication. And because of that, it makes sense to use a letter for corporate matters--whether it’s addressing employee concerns or drafting a project proposal.
However, maybe you’re not sure how to start and need a slight nudge in the right direction. If that’s the case, then keep reading down below to find our set of useful tips!
1. A Corporate Letter Should Look the Part
If you already have a suitable processing application (like MS Word and Google Docs) chosen and ready, open a new blank document. Start by setting up the page’s general layout and select the size that’s standard for your region. Then, pick a portrait format for the page orientation, and set the margin length to 1 inch.
2. Your Corporate Letter’s Title and Recipient
The first thing to write down in your document is the title/main header. The title should reflect the specific corporate content in your letter, being aligned to the center, and given fairly large font size. Keep this and the rest of your content within the margin’s boundaries.
Moving on, the date of writing should be left-aligned. After that, go down by two (2) spaces before inputting the complete name (and position, if applicable) of your letter’s receiver. Write down their address just below.
3. The Meat of Your Corporate Letter
Are you ready to draft the dialog of your letter? Begin by giving the document a formal salutation. Going with, “Dear Mr/Ms [FULL NAME],” should be appropriate enough. If your corporate letter isn’t addressed to anyone specifically, then use “To whom it may concern,” instead.
For the introduction, use the first sentence or paragraph to explain the purpose of sending the recipient this letter briefly.
4. The Final Stretch in Your Corporate Letter
After composing the letter’s main body, enter a call-to-action or just a polite message as your closing remark. Next, write a formal farewell before entering your full name as the ending. Leave a bit of space above your name for your written signature or email signature.
Lastly, if you’re writing on behalf of your company/organization, then add a touch of professional flair by inserting the company logo in one of the page’s upper corners. And for some useful corporate content to make a recommendation, or reference, be sure to browse through our Corporate Letter Templates!
What are the primary components of a corporate letter?
- Main title
- Date of writing
- Recipient’s name and address
- Formal salutation
- Primary content/dialog
- Formal valediction (AKA complimentary closing)
- Writer’s name and signature
- Company logo
What are some professional valedictions/closings I can use for a corporate letter?
- Yours truly,
- Best regards,
How long should a corporate letter be?
Since a corporate letter is a formal/business medium, it should be concise and not exceed 3 paragraphs.
What kinds of corporate/business letters are there?
- Acknowledgment letters
- Cover letters
- Resignation letters
- Inquiry letters
- Follow-up letters
- Recommendation letters
- Complaint letters
- Adjustment letters
- Sales letters
- Order letters
Should I use A4 size or US letter size for a corporate letter?
Either one is fine. It depends on what your region requires.